Job Overview

We're looking for an Office Administrator to serve as the operational backbone for a growing compliance consultancy, managing document production, formatting, and project coordination for education sector clients. This role demands exceptional attention to detail and advanced Microsoft Office skills as you'll be working with complex compliance documentation that must meet strict regulatory standards. You'll work directly with the founder, learning sophisticated compliance frameworks while managing live project tracking systems and supporting business expansion initiatives including sponsorship research and marketing materials.

Client Overview

Our client is a specialized compliance consultancy serving registered training organizations across Australia. They compete directly with government-funded institutions and provide critical audit preparation, regulatory compliance documentation, and quality assurance services to private education providers. The business operates remotely with a focus on delivering legally accurate, professionally formatted compliance materials under tight regulatory deadlines.

Schedule: Monday - Friday, 4 hours daily, flexible timing | AEST (20 work hours per week)

Responsibilities

• Format and structure complex compliance documents including policies, procedures, marking guides, and training materials to exact specifications and style guides
• Proofread draft documents for accuracy, consistency, and logical flow before final review, catching errors and inconsistencies proactively
• Manage live Excel-based project management spreadsheets using traffic light systems to track document progress across multiple client audits
• Conduct research on potential sponsors, industry requirements, and expansion opportunities in retail, tourism, and remote community training sectors
• Organize and maintain digital filing systems ensuring all client documentation is properly sorted and accessible
• Create structural frameworks for PowerPoint presentations and marketing materials based on provided input information
• Update project status in real-time using color-coded dropdown menus and task allocation systems
• Communicate proactively when clarification is needed rather than proceeding with assumptions
• Adapt to variable workloads ranging from standard hours during preparation phases to intensive periods during active client audits
• Support multiple concurrent projects for different registered training organizations with varying compliance requirements

Requirements

• Advanced Microsoft Word skills including complex formatting, templating, and document structuring for lengthy technical documents
• Strong Excel proficiency with experience managing spreadsheets, dropdown menus, conditional formatting, and live collaborative documents
• Exceptional attention to detail with ability to catch inconsistencies, formatting errors, and logical gaps in technical content
• Proven ability to follow detailed style guides and apply formatting standards consistently across large document sets
• Proactive communication style with willingness to ask questions and flag potential issues early

Nice to have:

• Bonus if you have experience working with Australian clients or understanding of Australian regulatory environments
• It helps if you have background in education, training, or compliance documentation
• Bonus if you have experience with legal or highly regulated document production
• It helps if you're familiar with AI tools and understand when and how to apply them appropriately versus manual work

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.