Staff Accountant (Accounts Receivable & Accounts Payable)

The Opportunity

A high-profile luxury real estate membership organization is seeking an experienced Staff Accountant to own its day-to-day accounting operations. This is a highly hands-on individual contributor role for an accountant with strong technical accounting fundamentals who enjoys managing accounting operations from transaction processing through month-end close support.

This is not a Controller or Finance Manager position. We are looking for someone who enjoys operational accounting, takes ownership of daily financial processes, and wants to continue developing into an Accounting Manager over time.

The ideal candidate has a strong understanding of accounting principles, is comfortable working independently with minimal supervision, and is confident handling billing, Accounts Receivable, Accounts Payable, reconciliations, and month-end accounting activities.

The role reports directly to Finance Leadership and works closely with the Membership Experience team. You'll receive structured onboarding and ongoing support while becoming the primary accounting resource for the organization.

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Schedule

• Monday to Friday
• 8:00 AM – 5:00 PM US Central Time
• 40 hours per week
• Candidates must be available during US business hours.

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Key Responsibilities

Accounts Receivable & Membership Billing

• Manage the complete membership billing lifecycle.
• Create and maintain customer accounts.
• Process new memberships, renewals, upgrades, cancellations, and payment changes.
• Review contracts and billing agreements for accuracy.
• Generate invoices in QuickBooks Online using the appropriate sales tax treatment.
• Apply customer payments.
• Investigate unapplied and misapplied payments.
• Process approved credits and refunds.
• Monitor failed payments, disputes, chargebacks, and Stripe payout discrepancies.
• Follow up professionally on overdue accounts.
• Manage collections via email.
• Prepare weekly AR Aging reports.

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Accounts Payable

• Manage the AP inbox.
• Process vendor invoices accurately.
• Maintain vendor records and tax documentation.
• Resolve vendor invoice discrepancies.
• Prepare bills for approval.
• Support expense management through Ramp.
• Assist with contractor onboarding and payment documentation.

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Month-End Accounting Support

• Prepare journal entries.
• Support accrual accounting processes.
• Assist with month-end close.
• Prepare account reconciliations.
• Maintain supporting schedules.
• Research accounting discrepancies.
• Assist Finance Leadership with month-end reporting.

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Cash Flow & Reporting

• Update weekly cash flow reports.
• Monitor incoming and outgoing cash activity.
• Prepare AR and collections reporting.
• Research financial transactions using ScaleXP.
• Respond to accounting requests from internal teams.

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Process Ownership

• Maintain accurate accounting records across QuickBooks Online, HubSpot, Stripe, and the membership platform.
• Follow established accounting procedures.
• Identify opportunities to improve accounting workflows.
• Communicate professionally with customers, vendors, and internal stakeholders.

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Required Qualifications

• 5+ years of hands-on accounting experience.
• Strong knowledge of:
  • Debits and credits
  • Journal entries
  • Accrual accounting
  • General Ledger
  • Month-end close
  • Bank reconciliations
  • Accounts Receivable
  • Accounts Payable
• Advanced QuickBooks Online experience.
• Excellent Excel skills.
• Experience independently managing accounting operations.
• Strong written English communication.
• High attention to detail.
• Ability to work with minimal supervision.

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Highly Preferred

• Stripe
• HubSpot
• Ramp
• ScaleXP
• Subscription or membership businesses
• Recurring revenue environments
• Revenue recognition
• Sales tax knowledge

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Ideal Candidate

The ideal candidate is an experienced Staff Accountant who enjoys being hands-on in the accounting function rather than managing large teams. They have strong technical accounting knowledge, can confidently explain journal entries and accounting treatments, and are comfortable independently owning AR, AP, reconciliations, billing operations, and month-end accounting.

This role offers a clear opportunity to grow into an Accounting Manager position while remaining deeply involved in the organization's accounting operations. Candidates whose primary career objective is to move directly into Controller or executive finance positions may not be the best fit for this opportunity.