Overview

Our client is looking for a highly organized, dependable Administrative Assistant to join a growing private mental health and wellness practice. In this role, you will serve as the primary administrative support, managing daily operations to ensure a seamless experience for online therapeutic and holistic healing clients. You will handle appointment scheduling, client inquiries, professional document preparation, and basic medical billing support. This position is ideal for a proactive professional with exceptional communication skills, strong attention to detail, and a commitment to maintaining strict confidentiality.

Schedule:

Part-time (20 hours/week) | Monday to Friday, 4 hours per day, flexible within Pacific Time business hours

Responsibilities

• Manage and organize the client's calendar and appointments
• Answer and return phone calls in a professional and timely manner
• Respond to emails and client inquiries
• Coordinate scheduling, rescheduling, and appointment confirmations
• Prepare, format, and organize documents and correspondence
• Assist with basic medical billing and administrative documentation
• Maintain accurate client records and files
• Handle confidential information with the highest level of professionalism
• Perform other administrative tasks as needed

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant
• Experience supporting healthcare, therapy, counseling, or medical practices is highly preferred
• Familiarity with basic medical billing processes is a plus
• Excellent written and verbal English communication skills
• Strong organizational and time management skills
• High attention to detail and accuracy
• Proficient with Google Workspace and Microsoft Office
• Comfortable learning new software and scheduling platforms
• Able to work independently with minimal supervision
• Professional, dependable, and able to maintain strict confidentiality

Nice to Have:

• Experience with EMR/EHR or practice management software
• Experience working remotely for a healthcare or wellness practice
• Customer service or patient coordination experience

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official social media platforms: Facebook, LinkedIn, TikTok, TikTok LATAM, Instagram LATAM