Overview

Our client is looking for a dependable  AR/AP Accounting Specialist  to manage day-to-day customer billing and vendor payables. In this role, you will create and send customer invoices, enter hauler and service-provider bills, and maintain accurate records in QuickBooks Online. The ideal candidate is highly organized, comfortable working independently, and experienced with customer-level or job/class tracking.

Schedule: 9:00 AM to 5:30 PM North Palm Beach, FL Eastern Time (40 hours per week)

Responsibilities

• Customer Invoicing: Create and send accurate customer invoices for dumpster rentals, hauling, disposal fees, delivery, pickup, rental days, weight overages, and other approved charges.
• Billing Verification: Confirm that customer pricing, service dates, job details, supporting documents, and applicable taxes or fees are reflected correctly prior to invoicing.
• Accounts Payable Entry: Enter hauler, landfill, disposal facility, and other vendor invoices into QuickBooks Online using correct vendor tags, customer/job linkages, service dates, accounts, and expense categories.
• 3-Way Matching: Match vendor invoices against work orders, service tickets, disposal receipts, agreed pricing schedules, and customer jobs.
• Discrepancy Resolution: Identify duplicate, incomplete, unexpected, or incorrectly priced vendor charges, submitting discrepancies for management review prior to payment authorization.
• Payment Processing: Prepare approved bills for payment and process payments according to established schedules and management authorizations.
• AR & AP Ledger Maintenance: Maintain current accounts receivable and accounts payable records, including customer balances, vendor balances, credits, and supporting documentation. Apply customer payments and vendor credits accurately.
• Internal Coordination & Follow-up: Follow up internally regarding missing job information, unbilled services, overdue balances, missing vendor invoices, and pending payment approvals.
• Reconciliations & Reporting: Assist with bank and credit card transaction reviews, reconciliations, month-end cleanup, and basic financial reporting as requested.
• Data Security & Organization: Maintain organized digital records while safeguarding confidential customer, vendor, banking, and company financial data.

Requirements

• QuickBooks Online: Demonstrated proficiency in QuickBooks Online (required).
• Core Accounting Experience: Hands-on experience with customer invoicing, accounts receivable, accounts payable, bill entry, and payment processing.
• Numerical Accuracy: Strong attention to detail regarding pricing structures, dates, job notes, supporting receipts/tickets, and general ledger coding.
• Software Competency: Proficiency with email, spreadsheets (Excel/Google Sheets), PDF management tools, and cloud file storage systems.
• Independent Execution: Ability to work independently, maintain strict confidentiality, and complete recurring daily/weekly deadlines on schedule.
• Communication: Clear written communication skills with the confidence to request missing job data or challenge billing discrepancies.

Preferred Qualifications:

• Experience in roll-off, waste/recycling, logistics, trucking, construction services, or another transactional service-based industry.
• Experience utilizing customer-level or job/class tracking in QuickBooks Online.
• Background in bank and credit card reconciliations and month-end closing support.
• Bookkeeping, accounting, or finance education/certification.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance for eligible locations

Note

Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

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