Role Overview

We're seeking a proactive and detail-oriented Project & Administrative Coordinator (Asana & Client Support) to support daily operations, project coordination, and administrative functions. In this role, you'll help manage client enquiries, coordinate project workflows, support consultants, and ensure seamless communication between internal teams and clients. You'll also maintain organized records, prepare quotations, and keep projects on track using Asana or similar task management platforms. This opportunity is ideal for an organized professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional administrative support.

Schedule

• Monday to Friday, 10:00 AM – 5:00 PM Sydney Time with 1-hour unpaid break; 6 working hours per day (30 hours per week)

Key Responsibilities

• Answer incoming phone calls and manage client enquiries professionally
• Manage, log, assign, and follow up on customer enquiries in a timely manner
• Receive, organize, and distribute enquiries through the appropriate channels while maintaining accurate records
• Assist with filing, record keeping, and maintaining organized administrative systems
• Prepare and send accurate client quotations
• Maintain and update project workflows using Asana or similar task management software
• Coordinate communication between consultants and clients to ensure smooth project delivery
• Support project administration and monitor task completion timelines
• Assist with general administrative duties as required
• Help maintain efficient internal operations and coordination processes

Required Skills and Experience

• Minimum 3 years of administration experience, preferably in a mid-level administrative role
• Experience using Asana or similar project management software
• Strong Excel skills, including data entry, formatting, formulas, sorting, filtering, and basic reporting
• Excellent written and verbal English communication skills
• Strong phone communication and customer service skills
• Excellent organizational, time management, and multitasking abilities
• High attention to detail and accuracy
• Ability to prioritize tasks and work both independently and collaboratively
• Have experience using Asana or similar task management software

Preferred Qualities

• Proactive, reliable, and well-organized
• Strong problem-solving and critical-thinking skills
• Adaptable to changing priorities and deadlines
• Professional and confident communicator
• Comfortable working in a fast-paced environment

Additional Notes

The role will primarily focus on administration support, project coordination assistance, client communication, quote preparation, and task management oversight to help support business growth and operational efficiency.

Independent Contractor Perks

• Permanent Work from home
• Immediate Hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official social media platforms: Facebook, LinkedIn, TikTok, TikTok LATAM, Instagram LATAM