Job Overview:

Our client is looking for a highly organised and proactive Multi-Business Administrative & Shopify Operations Assistant to provide day-to-day administrative support across multiple business entities. This role requires someone with excellent attention to detail, strong organisational skills, and the ability to manage competing priorities in a fast-paced environment. You will be responsible for email management, administrative coordination, Shopify product updates, and operational support to help keep multiple businesses running efficiently.

Schedule:

Full-time, SYD Timezone (Flexible during client business hours), with 1 hour unpaid break (40 work hours per week)

Responsibilities:

• Email & Administrative Support
  • Manage and organise six email inboxes across multiple business entities.
  • Monitor, prioritise, and respond to business enquiries in a professional and timely manner.
  • Process incoming receipts and invoices from email correspondence, ensuring they are categorised correctly before forwarding them to the bookkeeper.
  • Maintain organised digital filing systems and ensure documentation is accurate and easily accessible.
  • Provide general administrative support to assist with daily business operations.
• Calendar & Operational Coordination
  • Coordinate calendars, appointments, and scheduling across multiple businesses.
  • Assist with task management and follow up on operational priorities as required.
  • Support the smooth running of day-to-day operations through effective organisation and communication.
• Shopify Administration
  • Update and maintain Shopify product listings.
  • Add new products, product descriptions, images, and size charts.
  • Ensure product information is accurate, consistent, and up to date.

Requirements:

• Previous experience as an Administrative Assistant, Executive Assistant, or similar administrative role.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Experience managing multiple email inboxes and calendars.
• Proficiency with Google Workspace or Microsoft Office.
• Experience using Shopify or a similar eCommerce platform.
• Ability to work independently and proactively with minimal supervision.

Qualifications:

• Experience supporting multiple businesses or brands simultaneously.
• Familiarity with bookkeeping processes, including organising receipts and invoices.
• Experience working with streetwear, fashion, retail, or eCommerce businesses.
• Knowledge of project or task management tools such as Asana, ClickUp, or Trello.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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