Client Overview

Our client is a rapidly growing ecosystem that helps female entrepreneurs scale their businesses, raise capital, and access investment opportunities. As the company enters its next stage of growth, they are looking for a highly organized Executive Assistant to support daily operations, member experience, and business administration.

Job Overview

We're looking for a proactive Executive Assistant who thrives in a fast-paced startup environment. In this high-ownership role, you'll keep operations running smoothly by managing calendars, customer communications, events, website updates, CRM data, and business systems. You'll play a key role in delivering an exceptional member experience while ensuring the leadership team can stay focused on strategic growth.

Schedule

• Monday to Friday 9:00 AM – 6:00 PM UAE Time; Gulf Standard Time (GST)

Responsibilities

• Manage calendars, diaries, meetings, and key business deadlines across multiple platforms.
• Respond promptly to customer and member inquiries via WhatsApp, email, and other communication channels.
• Maintain CRM records, member databases, and digital filing systems with accurate, up-to-date information.
• Update the company website with event details, content, and member information using the existing CMS.
• Coordinate webinars, including scheduling, hosting support, recording management, and portal uploads.
• Schedule newsletters, monitor reporting, and collaborate with the content team on campaign execution.
• Administer Stripe, Circle, and Zapier workflows while supporting backend reporting and process improvements.
• Coordinate event administration, including registrations, attendee communications, welcome messages, and post-event follow-ups.
• Assist with supplier coordination and sourcing for events, retreats, gifts, printing, and related operational needs.
• Support team coordination by tracking action items, organizing meeting notes, and following up on ongoing projects.
• Respond to detailed member inquiries by providing relevant resources and supporting documentation.
• Ensure tasks are completed on schedule while proactively communicating any risks or delays.

Must-Have Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, Office Administrator, or similar administrative support role.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication with a customer-first approach.
• Experience managing calendars, inboxes, schedules, and coordinating across multiple stakeholders.
• Comfortable using website content management systems (CMS) and learning new software quickly.
• Experience maintaining CRM systems, databases, and digital documentation.
• Strong problem-solving skills with the ability to work independently in a remote startup environment.
• Reliable, proactive, and able to manage multiple priorities with minimal supervision.

Nice-to-Have Requirements

• Experience using Stripe, Circle, Zapier, or similar automation and community management platforms.
• Familiarity with WhatsApp Business, webinar platforms, or membership/community-based businesses.
• Previous experience supporting events, workshops, or online communities.
• Experience coordinating newsletters or email marketing campaigns.
• Background supporting female-focused, startup, or entrepreneur-led organizations.

Why Join This Team

• Join a fast-growing, mission-driven startup making an impact for female entrepreneurs.
• Work independently while collaborating with a supportive, high-performing remote team.
• Comprehensive onboarding and ongoing training.
• Performance-based salary reviews after six months and annually thereafter.
• Healthcare benefits, paid sick leave, and annual leave after the probation period.

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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