About the Role

Client is looking for a bilingual Project Coordinator to support our construction project managers. This person will be the connective tissue between the field, the office, and our subcontractors — keeping proposals moving, tracking project documentation, and making sure our BuilderTrend records are accurate and up to date. This is a remote position, but you'll be working closely with project managers and communicating directly with Spanish-speaking crews, subcontractors, and clients, so fluency in both English and Spanish (written and spoken) is essential.

Work Schedule: Monday to Friday, 8:30 AM to 5:30 PM, Upper Saddle River, NJ Time with 1 hour unpaid break  

Key Responsibilities

• Work directly with project managers on a day-to-day basis to support active construction projects
• Prepare, review, and track client and subcontractor proposals from draft through approval
• Perform comparative analysis of proposals and bids (e.g., pricing, scope, terms) to help project managers make informed decisions
• Enter, review, and reconcile bills and invoices in BuilderTrend, ensuring accuracy and timely processing
• Maintain up-to-date project records, schedules, and documentation within BuilderTrend
• Communicate with subcontractors, vendors, and clients in both English and Spanish, verbally and in writing
• Follow up on outstanding proposals, change orders, and billing discrepancies
• Coordinate with the accounting/finance team to ensure bills are coded and entered correctly
• Flag scheduling conflicts, missing documentation, or budget concerns to the project manager
• Support general administrative and project coordination tasks as needed

Required Qualifications

• Hands-on experience using BuilderTrend (required — please describe your experience in your application)
• Prior experience working in the construction industry (required)
• Fully bilingual in English and Spanish, both spoken and written (required)
• Experience using Claude (or similar AI assistant tools) to support daily work (required)
• Ability to perform comparative analysis on proposals and bids to support project manager decision-making (required)
• Strong organizational skills and attention to detail, especially when handling billing and financial documentation
• Comfortable managing multiple proposals and projects simultaneously
• Clear, professional written and verbal communication skills
• Ability to work independently in a remote role while staying closely coordinated with the project management team
• Proficiency with standard office/productivity software (email, spreadsheets, document sharing)

Preferred Qualifications

• Experience working in Google Suite (Gmail, Google Docs, Sheets, Drive, Calendar)
• Experience supporting residential or commercial construction projects
• Familiarity with construction billing cycles, AIA billing, or lien waiver processes
• Prior experience in a project coordinator, admin, or office manager role within construction

What We Offer

• Competitive compensation, commensurate with experience
• Remote work flexibility
• The opportunity to grow within a hands-on, collaborative construction team

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations (for full-time roles only)

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.