Bookkeeper / Business Administrator

Job Overview

We are seeking a detail-oriented Bookkeeper & Administrative Assistant to manage day-to-day bookkeeping in Xero, credit control, and general administrative tasks. The ideal candidate is highly organized, accurate, and able to work independently while supporting senior management and adapting to evolving responsibilities.

Work Schedule: Full-time (35 hours/week), Mon-Fri NZST 6am - 2.30pm with 1/2 hour lunch break

Responsibilities:

• Manage end-to-end bookkeeping functions including bank reconciliations, bills, debtors, creditors, and spent money transactions in Xero
• Oversee credit control processes to ensure timely collection of outstanding invoices
• Handle general business administration tasks such as resending invoices and responding to client queries
• Interface with the job management system (Simpro) to support operational workflows
• Maintain accurate and up-to-date financial records to support senior management decision-making
• Assist with ad hoc administrative tasks as the role evolves and the scope of responsibilities grows

Requirements:

• Proficiency in Xero accounting software with hands-on bookkeeping experience
• Strong written and verbal English communication skills
• High level of attention to detail and accuracy in financial data entry
• Proficiency in Microsoft Office suite of products
• Ability to work independently with minimal supervision in a remote environment
• Positive attitude, adaptability, and a willingness to learn new systems quickly

Scope:

• Full-time engagement (40 hours per week) aligned with New Zealand business hours
• Serve as a dedicated, sole team member fully integrated into the company's internal systems
• Operate as an extension of the in-house team, with potential for the role to expand in scope over time
• Utilise Simpro for job management interfacing and Xero for all bookkeeping functions
• Support senior management by freeing up their capacity to focus on higher-value strategic activities

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations (for full-time roles only)

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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