Job Overview:

Our client is looking for a US Real Estate Transaction Coordinator (Follow Up Boss) to serve as the backbone of daily transaction coordination for a busy real estate office. You will manage data entry, email workflows, and documentation processes that keep deals moving smoothly. Working closely with the managing broker, you'll receive hands-on coaching and training while taking ownership of critical administrative tasks that directly impact client satisfaction and transaction success. This is a role for someone who thrives on organization, embraces feedback, and wants to grow with a supportive team that values your contributions.

Client Overview:

Our client is a mid-sized residential real estate firm based in Seattle, Washington, handling approximately 500 transactions annually. They operate a well-established main office with a collaborative team environment and are looking to expand their virtual support team.

Schedule:

Monday - Friday, 9:00 AM - 6:00 PM Pacific Time, with 1 hour unpaid break (40 work hours per week)

Responsibilities:

• Manage data entry and transaction coordination inside Paperless Pipeline platform
• Monitor and organize email inboxes using Microsoft Outlook to ensure timely responses
• Maintain accurate records and documentation using Follow Up Boss
• Store and organize transaction documents in OneDrive for easy team access
• Create and follow standard operating procedures (SOPs) for consistent workflow execution
• Coordinate with agents and clients to ensure smooth transaction processing
• Respond to coaching and feedback to continuously improve processes and efficiency
• Support the managing broker with administrative tasks during high-volume periods

Requirements:

• Basic real estate transactional knowledge including key terms and general concepts
• Proven data entry experience with strong attention to detail
• Email management experience handling multiple inboxes
• Receptive to feedback and coaching with a positive attitude toward improvement
• Strong written communication skills for professional client and team interactions
• Comfortable learning new platforms and software systems
• Reliable internet connection and professional home office setup

Qualifications:

• Bonus if you have previous experience with Paperless Pipeline
• It helps if you're familiar with Follow Up Boss or similar CRM platforms
• Bonus if you have worked with US-based real estate teams before
• It helps if you're comfortable with Microsoft Office ecosystem (Outlook, OneDrive)

Why Join This Team:

• Work directly with a supportive managing broker who is committed to your success through hands-on coaching
• Join a stable, established real estate firm with consistent transaction volume year-round
• Receive comprehensive training during onboarding with patience for your learning curve
• Enjoy the flexibility of remote work while being part of a collaborative team environment
• Grow your real estate industry knowledge through exposure to 500+ annual transactions
• Benefit from a relaxed, communicative leadership style that values open dialogue

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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