Overview
Our client is looking for a detail-oriented Accounts Payable Coordinator to support daily accounting operations, including accounts payable and receivable, payment processing, reconciliations, vendor support, and financial reporting. In this role, you will handle high-volume transactions, review supporting documentation, and resolve transaction discrepancies. You will work closely with accounting and payment platforms such as QuickBooks Online, Xero, Ramp, and Zoho Desk to maintain financial accuracy across the organization.

Schedule: Monday - Friday, 10:00 AM to 7:00 PM Los Angeles, CA Time with a 1-hour unpaid break (8 hours/day, 40 hours/week)

Responsibilities

• Review vendor invoices for accuracy, documentation, and approval.
• Prepare Vendor payments for review.
• Review Ramp transactions and match them with purchase requests, vendor bills, receipts, and supporting documents.
• Follow up on missing receipts, incomplete documentation, and transaction discrepancies.
• Monitor customer payments and maintain accurate AR records.
• Maintain customer invoices in the custom portal and accounting system.
• Assist in bank and credit card reconciliations.
• Respond to vendor and accounting-related inquiries through Zoho Desk.
• Coordinate with internal teams to resolve payment, reimbursement, and transaction issues.
• Prepare AP and AR schedules and assist with month-end and year-end close.
• Assist with year-end 1099 preparation and W-9 review.

Requirements

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience in Accounts Payable, Accounts Receivable, bookkeeping, or general accounting.
• Experience with invoice review, payment processing, and reconciliations.
• Strong attention to detail, organization, and communication skills.
• Ability to manage multiple deadlines in a high-volume environment.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Experience with QuickBooks Online, Xero, Ramp, Zoho Desk, or similar systems preferred.

Preferred Skills:

• Experience with purchase requests, vendor bills, virtual credit cards, and expense management.
• Familiarity with AP/AR schedules, 1099s, and W-9s.
• Strong reconciliation and problem-solving skills.
• Basic understanding of APIs, system integrations, webhooks, and data synchronization.
• Ability to identify and report system or integration issues for technical escalation.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance for eligible locations

Note
Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer
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