Job Overview
Our client is seeking an Administrative Assistant who will be the administrative backbone that keeps client communications flowing and case documentation organized. Working directly from task assignments provided by the front office team, you will handle post-sale client correspondence, ensure invoices and consent forms reach clients promptly, and maintain accurate calendaring for trial and plea dates. This is a focused, process-driven role where attention to detail directly impacts client satisfaction and case outcomes.

Client Overview
Our client is a specialized paralegal firm based in the United States that focuses on fighting traffic tickets for clients. As a smaller, fast-growing firm with attorneys actively in court daily, they need reliable backend support to ensure smooth client communication and case management while their team focuses on legal representation.

Schedule
Monday - Friday, 1:00 PM - 5:00 PM MST (20 work hours per week)

Responsibilities

• Send invoices and consent forms to clients via email after sales are closed
• Monitor the CRM system for new client tasks and payments
• Verify and double-check trial dates and plea dates for accuracy
• Update and maintain the firm's case calendar with court dates
• Confirm client payments and follow up on documentation as needed
• Communicate with clients in clear, professional English via email
• Work from task lists provided by the receptionist and sales team

• Ensure timely processing to avoid missed deadlines or court dates

Requirements

• Experience working with CRM systems
• Comfortable learning new tools and systems quickly
• Strong attention to detail, especially with dates and deadlines

Qualifications

• Bonus if you have experience in a legal, paralegal, or law office environment
• It helps if you have familiarity with invoicing or billing processes
• Bonus if you have worked in a client-facing administrative role before

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.