Overview:

Our client is seeking an experienced Accounts Receivable & Billing Specialist (Microsoft Excel) to manage customer invoicing, accounts receivable, payment reconciliation, collections, and financial reporting. In this role, you will work closely with clients, recruiters, contractors, and internal finance teams to resolve billing queries, monitor outstanding accounts, and ensure accurate and timely payment cycles. The ideal candidate must have at least 4 to 5 years of accounting, finance, or billing experience, strong attention to detail, proficiency in Microsoft Excel, and the ability to manage multiple priorities in a high-volume environment.

Schedule: Monday to Friday, 9:00 AM - 1:00 PM, NSW Time | Part-Time (20 hours per week)

Responsibilities:

Customer Invoices

• Send invoices to clients and manage recruiter spreadsheets
• Liaise regularly with recruiters on invoicing requirements and resolve any queries in a timely manner
• Communicate regularly with clients regarding invoicing queries and invoice payments
• Review timesheets and follow up regarding information required for invoicing
• Serve as a point of contact for internal team members for queries
• Manage relevant emails and the associated queries inbox received for customer billing, including timesheets and related matters
• Reconcile customer payments and prepare weekly sales reporting
• Manage month-end and quarter-end reconciliations and reporting

Travel Expenses and Invoicing

• Assist with the recording of travel expenses as and when required
• Support customers' invoicing for travel-related charges as and when required
• Prepare reconciliation of travel expenses, customer invoicing, and payments
• Respond to queries in a timely manner

Accounts Receivable Administration

• Process customer payments and allocate receipts to customer accounts
• Reconcile accounts receivable ledgers and investigate discrepancies
• Maintain accurate customer account records and documentation
• Prepare regular accounts receivable reports and ageing analyses
• Monitor customer credit limits and payment terms

 Collections & Debt Recovery

• Proactively follow up on overdue accounts via phone, email, and written correspondence
• Negotiate payment arrangements with customers where appropriate
• Escalate delinquent accounts in accordance with company policies
• Maintain detailed records of collection activities and customer communications
• Coordinate with external debt collection agencies and legal representatives when necessary
• Resolve customer billing disputes in collaboration with relevant departments

 AR Reporting, Compliance & Process Improvement

• Prepare debtor reports and monitor key performance indicators such as debtor days and collection rates
• Assist with month-end closing activities and audit requirements
• Support continuous improvement of accounts receivable processes and controls
• Provide ad-hoc support for any urgent needs of the Finance team and the business as required

Requirements:

• Minimum of 4–5 years of experience in an accounting, finance, or billing role, ideally within a high-volume processing environment.
• Demonstrate a solid understanding of end-to-end accounts receivable and accounts payable functions, including expense recording, customer invoicing, receipting, and debt recovery.
• Experience reviewing and processing timesheets, ideally within a recruitment, staffing, or professional services environment.
• Experience liaising with internal stakeholders and external clients regarding billing and payment queries
• Strong attention to detail and high level of accuracy in financial data processing
• Solid understanding of invoicing, accounts payable, and reconciliation processes
• Proficiency in Microsoft Excel and ability to manage spreadsheets and reports
• Good organisational and time management skills, with the ability to meet regular deadlines
• Clear and professional written and verbal communication skills
• Ability to work collaboratively with recruiters, contractors, and finance team members
• Strong problem-solving skills and ability to resolve queries efficiently
• Ability to manage multiple tasks and priorities in a fast-paced environment
• High level of integrity and ability to handle confidential information

Qualifications:

• Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field
• Relevant accounting or bookkeeping certification will be an advantage

Objectives:

• Ensure accurate, timely, and compliant processing of customer invoicing, accounts receivable, and related financial reporting
• Support the smooth operation of customer invoicing, billing, and payment cycles through close collaboration with internal teams, contractors, and clients
• Liaise regularly with recruiters on invoicing requirements and resolve any queries in a timely manner
• Support debt collections and maintain accurate records of the accounts receivable ledger
• Maintain accurate records and provide ad-hoc support to the Finance team as and when required

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations (for full-time roles only)

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer:

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email through the ‘Contact Us’ form on our official BruntWork website.