Job Overview

Our client is looking for a highly organized, detail-oriented, and proactive Accounting & Administrative Assistant (Xero) to provide reliable day-to-day support across administration, bookkeeping, invoicing, task management, and business operations. This role is ideal for someone who brings a strong combination of administrative capability, accounting experience, and independent problem-solving skills. You will work closely with the business to keep administrative and financial processes organized, ensure tasks are followed through, and provide proactive support across day-to-day operations.

Schedule

Monday - Friday, 9:30 AM - 6:00 PM AEST, with 1 hour unpaid break (37.5 work hours per week)

Responsibilities

• Administrative & Executive Support: Manage day-to-day email correspondence and inboxes using Microsoft Outlook; organize, prioritize, and respond to administrative requests in a timely manner; coordinate meetings, appointments, calendars, and schedules; prepare meeting invitations and follow up on actions arising from meetings; maintain organized digital files, records, and business documentation.
• Finance & Bookkeeping: Manage day-to-day finance and accounting administration; prepare and issue invoices using Xero; monitor outstanding invoices and proactively follow up on overdue payments; assist with payment tracking, reconciliation, bookkeeping records, expense tracking, and basic financial reporting.
• Task & Project Management: Create, organize, and manage tasks using Asana; monitor deadlines, priorities, and outstanding actions; keep task status and project information up to date; proactively follow up on outstanding commitments; identify potential delays or issues and communicate them promptly to maintain efficient workflows.
• Technology & AI: Use business systems and technology effectively to improve productivity; utilize AI tools such as ChatGPT, Claude, or similar platforms for research, drafting, information organization, problem-solving, and workflow efficiency; learn and adapt quickly to new software and automation opportunities.

Requirements

• Previous experience in administration, bookkeeping, accounting support, or a similar role.
• Practical experience using Xero, particularly for invoicing and payment follow-ups.
• Experience managing email and calendars, preferably using Microsoft Outlook.
• Experience using Asana or similar task/project management platforms.
• Basic bookkeeping and accounting knowledge.
• Strong organizational, time-management, numerical, and analytical skills with exceptional attention to detail and accuracy.
• Excellent written and spoken English skills.
• Comfortable learning and working across multiple software platforms, including AI tools such as ChatGPT or Claude.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

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