About the Company

Our client is an established, growing residential and commercial plumbing business based in Melbourne, Australia. Operating successfully for six years, they are looking for a reliable, highly organized remote Administrative Assistant to support daily financial documentation, bills, work orders, and email management.

Role Overview

Work directly with the business owner to ensure all incoming bills, invoices, work orders, and emails are properly captured, organized, and uploaded into Xero for review and payment.

Schedule

• Mon-Fri, 12pm - 4pm Melbourne, AU time, 20 hours per week.

Key Responsibilities

• Xero & Financial Admin: Upload and file bills, invoices, and supporting documents into Xero (Bills to Pay); monitor incoming financial emails; upload employee hours for payroll; perform basic Xero reconciliations (based on experience); ensure owner visibility of upcoming payments.
• Email & Document Management: Monitor inbox to extract bills, work orders, and action items; file digital records systematically; forward and process critical documents within 48 hours.
• Work Order & Operations Support: Organize incoming work orders; enter jobs into the scheduling system as the role develops; maintain organized operational records.
• General Administrative Support: Assist the business owner with daily tasks, maintain spreadsheets, streamline digital files, and identify process improvement opportunities.

Requirements

• Essential: Proven background in administration, virtual assistance, or operations support with strong computer literacy.
• Simpro: Proven hands-on experience using Simpro is essential.
• Xero Expertise: Strong working knowledge of Xero (uploading, filing, basic reconciliation) is highly preferred.
• Core Skills: Exceptional attention to detail, digital file management, strong written English, and ability to work independently with minimal supervision.
• Turnaround & Availability: Reliable, proactive communicator available strictly during Melbourne business hours (12:00 PM – 4:00 PM AEST).

Performance Expectations

• Keep bills, invoices, and work orders organized without missing details.
• Complete assigned administrative tasks promptly (ideally within 48 hours).
• Proactively communicate and take on expanded responsibilities as business understanding grows.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer
BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.