Job Overview

Our client is seeking an experienced US Real Estate Transaction & Operations Coordinator to become a trusted long-term operational partner, supporting transaction and listing coordination, CRM management, client follow-ups, scheduling, marketing, and day-to-day operations. The ideal candidate takes ownership, anticipates next steps, proactively follows up, flags potential issues, and keeps priorities moving with minimal supervision. 

Schedule

• Monday - Friday, flexible during Eastern Time (ET) business hours (20 work hours per week)

Responsibilities

Transaction & Real Estate Operations

• Coordinate residential real estate transactions from contract through closing.
• Manage transaction timelines, deadlines, documentation, and outstanding requirements.
• Coordinate with buyers, sellers, agents, lenders, inspectors, vendors, and other third parties as required.
• Coordinate inspections, appointments, showings, open houses, and other transaction-related activities.
• Support listing preparation and ongoing listing administration.
• Manage MLS-related administrative tasks and listing updates.
• Maintain accurate and organized transaction files and documentation.

CRM & Lead Management

• Maintain and organize the CRM and real estate database.
• Manage lead and client follow-ups and ensure no opportunities or tasks fall through the cracks.
• Schedule appointments, confirmations, and follow-up activities.
• Track outstanding leads, tasks, deadlines, and client communications.
• Maintain accurate records and ensure the CRM remains clean and up to date.

Executive & Administrative Support

• Manage inbox and calendar activities.
• Track priorities, deadlines, commitments, and outstanding items.
• Proactively remind the client of upcoming deadlines, decisions, and items requiring attention.
• Follow up internally and externally to keep tasks moving.
• Prepare documents, organize files, and maintain recurring administrative workflows.
• Support project and task management across the business.
• Provide property management administrative support when required.
• Identify process gaps, inefficiencies, or recurring issues and recommend practical improvements.

Marketing Support

• Assist with basic marketing execution and coordination.
• Create or edit simple marketing materials using Canva.
• Schedule and coordinate social media content.
• Assist with email campaigns, newsletters, and marketing communications.
• Organize marketing assets, materials, and recurring campaigns.

Requirements

• Strong hands-on U.S. residential real estate experience, ideally with 5+ years of professional experience and demonstrated maturity and sound judgment.
• Experience in transaction coordination, real estate administration, listing/MLS management, buyer/seller support, real estate CRM/database management, or real estate operations.
• Strong understanding of U.S. residential real estate processes, with excellent written and spoken English and professional communication skills.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities, deadlines, and workflows.
• Comfortable working independently with minimal supervision and taking ownership of assigned responsibilities.
• Strong computer literacy, with experience using CRM systems and digital administrative tools and the ability to learn new systems quickly.

Ideal Candidate

• A C/S or S/C DISC profile with some D traits is preferred—steady, detail-focused, process-oriented, and confident enough to take initiative.
• Proactive, dependable, and highly organized.
• Takes ownership and anticipates tasks, deadlines, and potential issues.
• Comfortable managing up, following up, and respectfully raising concerns.
• Able to manage multiple priorities with minimal supervision.
• Demonstrates strong judgment, communication, and problem-solving skills.
• Interested in building a long-term working relationship.

Nice-to-Have Skills

• Experience supporting a U.S. real estate agent, broker, investor, or property management business.
• Experience with real estate CRMs, MLS, or transaction management platforms.
• Familiarity with Canva, social media scheduling, or email marketing.
• Experience creating or improving SOPs and processes.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.