Overview

Our client is looking for a detail-oriented and proactive Design and Operations Coordinator to serve as the operational backbone of their creative design team. In this role, you will manage project tracking, vendor communications, and complex logistics to keep high-end projects moving seamlessly from concept to installation. It offers the ideal mix of administrative expertise and hands-on creative industry exposure in a fast-paced environment.

Schedule:

• 9:00 AM to 6:00 PM EST, with one hour of unpaid break

Responsibilities:

• Manage data entry and project tracking in Studio Designer software for proposals, purchase orders, and invoices
• Coordinate with vendors via phone and email to gather product specifications, pricing, and availability
• Schedule and track deliveries with warehouse partners and logistics coordinators
• Compile and distribute weekly client project status updates using Slack and Canva information
• Support design team workflow through Slack platform integration and communication
• Create visual presentations and project documentation using Canva
• Manage project timelines and coordinate between internal teams and external partners
• Handle administrative tasks that keep design projects on track and within budget

Requirements:

• 3+ years of experience as an administrative assistant, operations coordinator, or similar role
• Proficiency in Canva for creating presentations and visual communications
• Strong English communication skills with clear phone presence for vendor coordination
• Ability to learn industry-specific software quickly (Studio Designer training provided)
• Experience with Slack or similar team communication platforms
• Bonus if you have AutoCAD experience or familiarity with AI rendering software
• It helps if you have exposure to design, architecture, or creative industries

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.