Job Overview

We are seeking an organized and proactive Operations Coordinator – Staffing & Logistics to manage staffing schedules, payroll support, and logistics tracking across multiple business functions. In this remote role, you will oversee workforce allocation, coordinate shift adjustments, and assist with labor reporting and payroll processing within QuickBooks Workforce. Additionally, you will support logistics workflows, track vehicle maintenance, and maintain overall system accuracy to ensure operational consistency. This position is ideal for a detail-oriented professional who thrives in structured environments and independently managing daily operational workflows.

Schedule: Mon-Fri, 9 AM - 6 PM PDT with 1 hr unpaid break (40 hrs per week)

Responsibilities

• Manage staff scheduling and workforce allocation
• Coordinate shift confirmations, time-off requests, and staffing adjustments
• Maintain accurate staffing records, performance tracking, and scheduling reports
• Communicate scheduling updates and staffing changes to team members proactively
• Support payroll processing within QuickBooks Workforce
• Assist with labor costing and workforce reporting
• Ensure accuracy across scheduling, payroll, and operational systems
• Coordinate logistics workflows and trucking schedules for events
• Utilize dispatch/routing systems within GoodShuffle Pro (GSP)
• Track vehicle usage, maintenance schedules, and rental logistics
• Help resolve operational and delivery-related issues proactively
• Maintain accuracy across multiple systems, including QuickBooks, Workforce, Google Workspace, and GSP
• Create and maintain SOPs, operational workflows, and recurring process documentation
• Support long-term operational organization and process consistency

Must-Have Requirements

• Strong experience with QuickBooks and/or QuickBooks Workforce
• Experience in staffing coordination, scheduling, operations, logistics, or workforce management
• Strong organizational and communication skills
• Ability to manage multiple moving priorities simultaneously
• Comfortable learning new systems and software quickly
• High attention to detail and process consistency
• Experience with logistics coordination or dispatching is highly preferred
• GSP experience is a plus, but not required

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

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