Creative Virtual Assistant

Role Overview

We are seeking a detail-oriented and highly organized Creative Virtual Assistant to support the day-to-day management, refreshing, editing, and deployment of advertising creative across multiple brands. This role requires strong English communication skills, comfort with AI tools, and the ability to manage multiple priorities independently.

Work Schedule: Part-time (20 hours/week), Monday to Friday, flexible during client business hours CST or EST

Key Responsibilities

Monthly Creative Refreshes

• Assist with monthly creative refreshes, including updating templates and preparing ads for launch.
• Review all ad copy using established spelling, grammar, and naming conventions before anything goes live.
• Publish ads and ensure confirmations and notifications are routed correctly.
• Follow established processes for reviewing HubSpot and confirming all information is loaded accurately.

Lower-Lift Brand Refreshes

• Independently manage monthly refreshes for brands requiring simpler creative updates.
• Gradually take on additional brands as familiarity with the process increases.
• Maintain accuracy and consistency across all creative updates.

Client Edits

• Manage straightforward client edit requests from start to finish.
• Communicate directly with clients and implement requested changes independently.
• Escalate more complex requests when additional support or a more detailed rewrite is needed.

Ad Copy Requests

• Review incoming ad copy requests and identify straightforward tasks that can be handled independently.
• Complete assigned copy updates while following established workflows and brand guidelines.

Top-Performing Content

• Learn how to identify, pull, and upload top-performing creative.
• Support the addition of high-performing promotional content to campaigns when needed.
• Work closely with the creative and account management processes to ensure content can be deployed efficiently.

Requirements

• Proficient or fluent English, written and spoken.
• Availability to work Central or Eastern Time (CT/ET), with working hours closely aligned with the team.
• Strong attention to detail and excellent organizational skills.
• Comfortable multitasking across multiple brands and projects.
• Ability to work independently and manage tasks from start to finish.
• Proficiency with AI tools, particularly Claude and ClickUp Brain.
• Strong written communication and copy-editing skills.
• Comfortable learning and following established workflows, processes, and brand guidelines.