Job Overview

Our client is seeking an Executive Administrative & Operations Assistant to serve as the right-hand person to a senior consultant, taking ownership of daily operations to allow them to focus on revenue-generating client work. In this role, you will organize both professional and personal commitments, act as the primary coordination point between external service providers, manage client communications when needed, and help build operational systems where none currently exist to bring order to a fast-moving consulting environment.

Client Overview

Our client is a boutique corporate and political consulting firm based in New York, founded on a strong family reputation and built on delivering high-level strategic advisory services. The firm operates with a lean, agile team that includes a VP of development, specialized service providers, and a principal consultant who serves high-profile clients directly. This is an opportunity to become the central hub that keeps a respected consultancy running smoothly.

Schedule

• Monday, Wednesday, Friday (20 hours per week)

Responsibilities

• Manage calendar across Google Workspace, Outlook, and Apple ecosystem to coordinate meetings and appointments.
• Monitor email inbox, prioritize urgent communications, and respond on behalf of the principal when appropriate.
• Schedule client meetings and handle calendar coordination requests from clients.
• Create, send, and track invoices for consulting services and maintain organized records for bookkeeping handoff.
• Coordinate personal appointments and help organize the principal's personal schedule.
• Serve as the central coordination hub for all team members and external service providers (bookkeeper, social media manager, VP of development).
• Handle travel arrangements and logistics as needed.
• Develop and implement organizational systems to streamline invoice tracking and client documentation.

Requirements

• Proficiency with Google Workspace (Gmail, Google Calendar, Google Drive).
• Comfort working across Apple, Google, and Outlook platforms interchangeably.
• Experience managing executive calendars and coordinating meetings across multiple time zones.
• Strong written communication skills for client-facing email correspondence.
• Ability to create and send invoices and maintain organized financial records.
• Proven organizational skills with the ability to create systems from scratch.
• Excellent prioritization skills and ability to identify urgent matters independently.

Qualifications

• Experience supporting consultants or senior executives in professional services is a bonus.
• Familiarity with Microsoft Excel or Google Sheets for basic record-keeping is preferred.
• Experience coordinating between multiple service providers or team members is a plus.
• Prior experience managing both professional and personal tasks for a busy executive is beneficial.

Why Join This Team

• Work directly with a senior consultant and become their indispensable partner.
• Opportunity to build and shape operational systems rather than follow rigid procedures.
• Potential to grow from part-time to full-time as the relationship develops.
• Long-term stable role with a well-established consultancy built on reputation and relationships.
• Remote position with flexibility to work from anywhere.
• Direct impact on allowing high-level consulting work to happen smoothly.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.