Job Overview

Our client is looking for a highly organized AI-Powered Administrative & Operations Assistant to provide direct administrative support to their senior team. Your main goal is to offload daily operational burdens from senior leads so they can focus on high-level production and strategy. This role requires a strong administrative backbone combined with strong tech literacy and AI knowledge. You do not need to be a marketing genius, but you must be fluent in modern software, digital office tools, and AI applications to assist with tracking, data management, and day-to-day workflow automation.

Schedule

• Monday - Friday, 9:00 AM - 6:00 PM MST (40 hours per week)

Responsibilities

• Administrative Support: Handle core administrative tasks, including inbox organization, schedule/calendar management, document preparation, and taking detailed meeting notes.
• AI-Powered Tracking & Reporting: Utilize AI agents and modern tracking platforms to monitor project progress, compile performance metrics, and generate status reports.
• Workflow Automation & Tech Integration: Use AI tools (e.g., ChatGPT, Claude) and digital apps to automate routine administrative processes and streamline task tracking across teams.
• App & Platform Operations: Support senior leads by maintaining cross-platform software integrations, uploading/organizing social media content, and managing digital assets.
• Task & File Management: Maintain clear filing systems, keep tracking spreadsheets up to date, and track internal action items to ensure deadlines are met.

Requirements

• Proven Administrative Ability: Highly organized, detail-oriented, reliable, and capable of managing administrative workflows independently.
• Tech-Savvy & AI Knowledgeable: Strong familiarity with modern digital software, cloud platforms, and practical AI tools (such as AI agents, prompt-based tools, and task automation apps).
• Adaptable & Hungry to Learn: Quick to adopt new apps, software platforms, and digital integrations as company tools evolve.
• Communication Skills: Excellent written and verbal English communication for daily check-ins and documentation.
• Work Setup: Reliable personal computer, stable high-speed internet connection, and a quiet working environment.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.