Job Overview:

Are you a detail-oriented professional with up to 2 years of administrative or sales support experience ready to take the next step in your career?

Our client is seeking a reliable Sales Administration Assistant to provide vital back-end support to a dedicated Sales Consultant. In this role, you will manage day-to-day sales workflows, prepare proposals and quotations, and maintain CRM data using platforms like HubSpot, Salesforce, or Zoho. We are looking for a junior-level candidate who thrives in following structured processes, comfortable navigating online systems, and eager to expand their sales operations skill set. Join a fast-paced environment where your organizational strengths directly drive business success!

Schedule:

Full-time, Victoria, Australia Time zone, with 1 hour unpaid break (40 work hours per week)

Responsibilities:

CRM & Database Administration

• Maintain and update CRM records accurately
• Enter new leads and client information into the appropriate systems
• Keep contact details, sales activity, notes, and records up to date
• Assist with maintaining an organised and accurate sales database
• Complete data entry and administrative updates as required
• Assist with basic reporting and tracking of sales activity

Proposal & Sales Administration

• Assist with preparing proposals, quotations, presentations, and other sales documents
• Ensure documents contain accurate client and Consultant information
• Update templates and documents based on instructions
• Organise and maintain proposal and quotation files
• Assist with preparing documents for client review and approval

Booking & Contract Administration

• Assist with booking and scheduling activities
• Coordinate meetings and appointments
• Prepare and organise documentation required for bookings
• Assist with contracting and onboarding administration
• Follow up on outstanding documentation or administrative requirements

Client & Sales Documentation

• Prepare, organise, and file client documentation
• Maintain accurate electronic records
• Ensure documents are stored in the appropriate folders and systems
• Assist with keeping client and sales information organised and accessible to the assigned Consultant

Scheduling & Coordination

• Assist the Consultant with calendar management and scheduling
• Coordinate meetings and appointments
• Help track upcoming meetings, follow-ups, and deadlines
• Assist with coordinating information between the Consultant and internal teams

Follow-Ups & Task Management

• Track outstanding administrative tasks
• Assist with follow-ups requested by the Consultant
• Maintain task lists and deadlines
• Help ensure required documents, information, and actions are completed on time

General Administrative Support

• Provide general back-end administrative assistance to the assigned Consultant
• Assist with spreadsheets, reports, documents, and data entry
• Support other reasonable administrative tasks related to the Consultant's sales activities
• Learn and follow the company's systems, processes, and procedures

Confidentiality & Information Security

• Maintain strict confidentiality at all times
• Only access information required to perform their assigned duties
• Follow company requirements regarding passwords, system access, files, and documents
• Keep client and business information secure
• Never share confidential information with unauthorised individuals
• Follow appropriate data-handling and document-storage procedures
• Immediately report any suspected security, privacy, or confidentiality concerns

Requirements:

• Junior-level candidate with 0–2 years of relevant administrative, virtual assistance, customer service, or sales support experience
• Strong attention to detail
• Good written and verbal English communication skills
• Organised and able to manage multiple administrative tasks
• Comfortable working with computers and online systems
• Basic knowledge of Microsoft Office or Google Workspace
• Comfortable working with spreadsheets and online documents
• Willingness to learn CRM and other business systems
• Able to follow processes and instructions accurately
• Reliable, punctual, and responsive
• Able to work independently once trained
• Professional and client-focused approach
• Strong sense of confidentiality and discretion
• Stable internet connection and suitable work-from-home setup

Qualifications:

• Preferred: Previous experience supporting a salesperson, consultant, account manager, or business development professional
• Preferred: Exposure to CRM systems such as HubSpot, Salesforce, Zoho, or similar platforms
• Preferred: Experience preparing quotations, proposals, presentations, or business documents
• Preferred: Basic understanding of sales administration processes

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.