Job Overview

We are seeking an Accounts Payable & Purchasing Specialist to oversee payables and supply acquisitions across three service center locations. In this role, you will audit and enter AP invoices, perform three-way matching, respond to vendor inquiries, and create purchase orders to ensure timely deliveries. You will also utilize Excel to reconcile financial data, monitor spend trends, and support month-end close processes. The ideal candidate is highly organized, detail-oriented, and proficient with VLOOKUPs and pivot tables. This full-time remote position operates Monday through Friday from 8:00 AM to 5:00 PM CST.

Schedule: Mon-Fri, 8 AM - 5 PM CST (40 hrs per week)

Responsibilities

Accounts Payable

• Audit and enter all AP invoices accurately and on time, checking them against purchase orders, receiving documents and approved pricing.
• Identify and resolve discrepancies such as pricing errors, duplicate invoices and missing documentation, escalating unresolved issues to the appropriate manager.
• Maintain organized, audit-ready records of invoices, approvals and vendor correspondence.
• Support month-end close by confirming that all invoices are recorded in the correct period.

Vendor Communication

• Respond to vendor emails and inquiries about invoices, payment status and account issues in a timely, accurate and professional manner.
• Keep vendor contact details and account information current.
• Follow up on open items until they are resolved and log the outcome.

Purchasing & Acquisitions (3 Locations)

• Create purchase orders and process supply and equipment requests from each of the three service centers.
• Source items, compare pricing and availability, and work with vendors to confirm orders and delivery timelines.
• Track open orders, follow up on delays or backorders, and keep service center teams informed.
• Make sure purchases follow company approval, budget and purchasing policies.

Reporting & Data Analysis

• Use Excel, including pivot tables and VLOOKUP, to reconcile data, track spend by location and vendor, and prepare reports on request.
• Flag trends, recurring errors and cost-saving opportunities to management.

General

• Move between AP, purchasing and vendor tasks as priorities change, without losing accuracy.
• Perform other related duties as assigned.

Must-have requirements

• Hands-on experience in accounts payable, purchasing or procurement, or a similar finance or administrative role.
• Strong Microsoft Excel skills, specifically pivot tables and VLOOKUP, with working knowledge of most other common functions.
• Proven ability to audit and enter invoices with a high level of accuracy and attention to detail.
• Ability to switch between multiple tasks and manage competing priorities in a fast-paced environment.
• Excellent written English and professional email communication skills.
• Availability to work the overnight shift, 8:00 AM to 5:00 PM CST (US Central Time), on a consistent schedule.
• Reliable internet connection and a quiet, dedicated workspace (for remote candidates).

Nice-to-have requirements

• Experience with an ERP or accounting system, such as QuickBooks, NetSuite, SAP or similar.
• Experience creating purchase orders and supporting multiple locations or service centers.
• Familiarity with three-way matching (PO, receiving report, invoice).
• Experience in an automotive, equipment, field service or multi-site operations environment.
• Associate or bachelor's degree in accounting, finance, business administration or a related field.

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.