Job Overview

Our client is hiring a full-time remote Bookkeeper to run their day-to-day accounting in Sage BusinessWorks and support the office. About two-thirds of the job is bookkeeping. The rest is ordering parts, working with vendors and handling general back office tasks.

Schedule: Remote, Full Time | Monday - Friday, 9:00 AM - 6:00 PM EST, with 1 hour unpaid break (40 work hours per week)

Responsibilities:

Accounting and bookkeeping

• Enter and reconcile all transactions in Sage BusinessWorks: general ledger, accounts payable, accounts receivable and inventory
• Create and send customer invoices for equipment sales, parts, service calls and leases
• Follow up on overdue accounts and post customer payments
• Process vendor bills and prepare check runs
• Reconcile bank and credit card accounts each month
• Close the month and produce the P&L, balance sheet and AR aging for the owner
• Run payroll or prepare payroll data for our provider
• Prepare sales tax filings and year-end packages for our outside CPA

Parts ordering and purchasing

• Order parts from manufacturers and distributors for stock and for specific service jobs
• Track open orders, chase back-orders and confirm delivery dates with technicians
• Record parts received against purchase orders and match them to vendor invoices
• Keep inventory records accurate in Sage and reconcile them against stock counts done by the warehouse team
• Handle returns, warranty claims and credits with vendors

Back office

• Answer phones and emails from customers and vendors
• Keep digital customer, vendor and lease files organized
• Help schedule service calls and installations when the office is busy
• Support the owner with ad hoc admin tasks

Requirements:

• At least 3 years of full-cycle bookkeeping or accounting experience
• Hands-on experience with Sage BusinessWorks (we will ask you to show it)
• Solid grasp of double-entry accounting, reconciliations and month-end close
• Strong Excel skills, including lookups and pivot tables
• Accurate with numbers and part numbers alike
• Comfortable on the phone and video calls with customers, vendors and our team

Nice to have

• Associate degree or bachelor's degree in accounting, or equivalent experience
• Purchasing or inventory experience, ideally in equipment, parts or a trade business
• Georgia sales tax experience
• Experience with leasing or recurring billing

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.