Job Overview
Our client is looking for an organizational backbone for a fast-paced legal and consulting practice, managing everything from client coordination to high-precision document preparation across multiple business entities. This role offers the unique opportunity to work directly with firm principals in a small team environment where your contributions directly impact client success. You’ll handle confidential matters requiring the highest security standards while working with cutting-edge legal technology and AI tools.

Schedule
Monday - Friday, 8:30 AM/PM - 12:30 PM EST or 12:30 PM - 4:30 PM EST (20 work hours per week)

Responsibilities

• Manage calendars and coordinate meeting scheduling across multiple time zones and client requirements
• Format, proofread, and quality control legal documents, client communications, and consulting materials with uncompromising precision and flawless attention to detail
• Review and edit legal documents to ensure zero typographical errors, correct formatting, and alignment with US legal drafting standards before client presentation
• Coordinate client setup processes and manage tasks across various project management systems
• Prepare engagement letters and create contracts from established templates
• Support complex project management activities and task entry into multiple platforms
• Facilitate administrative payroll data entry and coordination
• Maintain strict confidentiality and data security protocols as a sub-processor for client information

Requirements

• 3–5 years of direct experience supporting US law firms, corporate legal teams, or legal consulting practices (general administrative experience alone will not qualify)
• Exceptional, innate attention to detail with a proven track record of maintaining error-free work in high-stakes, client-facing legal documents
• Solid foundational background and practical training in standard legal administrative procedures, legal correspondence, and document management
• Exceptional professional English fluency (both written and verbal) with the ability to articulate thoughts naturally, think on their feet, and communicate spontaneously without relying on pre-scripted responses
• Advanced proficiency in both Google Suite (Docs, Sheets, Slides, Drive) AND Microsoft Office (Word, PowerPoint, SharePoint)
• Strong internet connection with capability to maintain video calls while screen sharing simultaneously
• Computer with a minimum 16 GB RAM to handle multiple applications and demanding workloads
• Ability to thrive in a demanding, fast-paced environment with high accountability, direct feedback cycles, and high performance standards
• Excellent follow-through with flexibility to shift priorities as business needs change

Qualifications

• Experience with project management tools (Asana, Smartsheet, Teamwork)
• Familiarity with AI legal tools like Spellbook or Latera for document work
• Experience with legal billing, time tracking, or law firm operations

Independent Contractor Perks
-Permanent work from home
-Immediate hiring

Note
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.