Job Overview
Our client, an expanding family-centered 501(c)(4) nonprofit, is seeking an analytical, detail-driven Staff Accountant to maintain the financial integrity, data analytics, and reporting workflows of their organization. The organization manages multiple simultaneous government and private grants, growing program portfolios, and developing clinical behavioral health services.

This is not a basic data-entry role. You will own day-to-day GL activities, complex fund accounting, grant tracking, financial data analysis, and compliance prep for tax forms—including Form 990 and AG 990 filings for an affiliated medical society. You will serve as the primary source of financial intelligence, transforming raw accounting data into actionable insights, dashboards, and reports to drive executive decision-making while ensuring every dollar is accurately categorized and audit-ready.

Schedule
Monday - Friday, 9:00 AM - 5:00 PM CT, with 1 hour unpaid break (40 work hours per week)

Responsibilities

1. Financial Data Analysis & Reporting

• Data Synthesis: Extract, clean, and analyze complex financial and operational datasets across multiple programs, grants, and entities to uncover trends, cost drivers, and operational efficiencies.
• Dashboard & KPI Tracking: Develop, maintain, and automate financial dashboards and performance metrics to evaluate program profitability, fund usage efficiency, and organizational runway.
• Custom & Ad-Hoc Reporting: Build custom financial models, variance analysis templates, and ad-hoc reports to assist program directors and executive leadership with strategic planning and forecasting.
• Data Integrity & Visualization: Ensure data accuracy across systems and translate complex financial numbers into clear, visually compelling summaries and charts for non-financial stakeholders.

2. General Ledger & Operational Accounting

• Daily Transactions: Record and categorize all income, expenses, transfers, and general journal entries accurately in QuickBooks.
• Accounts Payable (AP): Process vendor payments, contractor invoices, and staff reimbursements ensuring complete supporting documentation, proper GL coding, and approval trails.
• Accounts Receivable (AR): Manage grant drawdowns, incoming donations, and receivables; follow up on outstanding items promptly.
• Account Reconciliations: Perform monthly bank, credit card, and balance sheet reconciliations, resolving variances before month-end close.
• Affiliated Medical Society Accounts: Perform monthly reconciliation work and maintain records for a related medical society entity handling low-volume (few transactions/month) activity.

3. Grant Financial Management & Compliance

• Fund Accounting: Maintain strict separation between restricted and unrestricted funds; ensure grant expenditures align with funder restrictions and allowable cost principles.
• Budget vs. Actuals Analysis: Perform rigorous monthly variance analysis on active grant budgets against actual spending, flagging potential overruns or compliance issues with sufficient lead time.
• Grant Reporting: Prepare financial schedules, draw request documentation, close-out reports, and analytical metrics for government and private funders.
• Audit & File Readiness: Maintain complete, auditable financial binders and data logs for each active grant program.

4. Tax Prep, Payroll & Audit Support

• Tax Form Preparation Support: Prepare financial records, analytical schedules, and workpapers for Form 990 and Form AG 990 (Attorney General annual reporting), collaborating closely with the external CPA.
• Payroll Coordination: Process accurate payroll cycles, track contractor delivery schedules, maintain W-2/1099 documentation, and coordinate year-end tax reporting.
• External Audit Support: Prepare analysis schedules, trial balances, and reconciliation workbooks for annual external audits.

Requirements

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, Data Analytics, Business Administration (or equivalent hands-on experience).
• Core Accounting & Analysis Experience: 3+ years of progressive experience combining GL accounting (AP, AR, reconciliations, payroll) with financial data analysis and reporting.
• Software Competency: Advanced proficiency in QuickBooks Online / Desktop and Microsoft Excel (pivot tables, advanced lookup functions, complex formulas, financial modeling, and chart design). Familiarity with BI/reporting tools (e.g., Power BI, Tableau, or Excel Power Query) is a plus.
• Nonprofit Accounting Knowledge: Proven understanding of nonprofit fund accounting, grant tracking, restricted/unrestricted revenue rules, and allowable cost principles.
• Tax & Audit Exposure: Experience preparing workpapers, analytical reconciliations, and schedules for Form 990 and state reporting forms (such as AG 990).
• Core Competencies: Analytical mindset, data literacy, proactive problem prevention, high professional integrity, confidentiality, and strong financial communication skills.

Qualifications

• Experience building automated financial models or data visualizer dashboards in Excel/Power BI.
• Direct experience supporting annual external financial audits for government-funded nonprofits.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.