Job Description:

You will become the operational backbone for a busy entertainment professional, managing everything from calendar coordination and email responses to organizing music charts and scheduling technicians. This role gives you direct impact on a growing entertainment business where your organizational skills and proactive thinking will free up creative time and help scale operations. You'll work with Google Drive libraries, coordinate with musicians and technicians, handle client quote requests, and maintain systems that keep multiple business lines running smoothly.

Schedule:

• Monday to Friday, flexible schedule during the client’s business hours (US Pacific Time, between 9:00 am and 9:00 pm, 20 hours per week)

Responsibilities:

• Manage and update calendars including studio time, engineer bookings, and musician scheduling
• Respond to client emails and send out service quotes using existing templates
• Organize and maintain Google Drive vault of music charts and technical documentation
• Schedule technicians for sound and lighting services at client events
• Update and manage call lists for musicians and technicians
• Handle quote submissions for production company services
• Maintain organized file systems and update music charts as needed
• Proactively identify workflow improvements and call out inconsistencies
• Coordinate communications between the client and vendors/collaborators
• Manage backlog organization projects to streamline business operations
• Other duties as assigned

Must-Have Requirements:

• Highly organized with strong attention to detail Proactive mindset with ability to identify process improvements without constant direction
• Proficient with Google Suite applications including Drive, Calendar, and Gmail Excellent written communication skills
• Experience with administrative support, email management, and calendar coordination
• Comfortable working independently with minimal supervision
• Strong time management skills
• Reliable internet connection and home office setup

Nice-to-Have Requirements:

• Experience with AI tools such as ChatGPT is a plus.
• Prior work in entertainment, music, or live events is beneficial.
• Experience coordinating with vendors or contractors is a bonus.
• Familiarity with managing Google Drive libraries or documentation systems is helpful.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note:

Please click the Apply Now button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.