Job Overview

Our client is seeking an exceptionally organized, proactive Senior Executive Assistant to deliver high-level, dual-executive administrative, operational, and lifestyle support. In this high-trust role, you will maintain absolute confidentiality while managing complex Google Calendars, high-volume personal and business inboxes, vendor communications, and travel itineraries across both executives. 

Client Overview

Our clients are two highly accomplished US-based senior HR leaders with extensive professional portfolios, creative enterprises, and personal ventures. Executive 1 owns a 10,000 sq ft contemporary art gallery in Atlanta while directing several community and youth initiatives. Executive 2 leads global HR strategy for a Fortune 500 company in the Baltimore area while managing personal, household, and professional brand interests. 

Schedule

Monday - Friday, 9:00 AM - 5:00 PM ET, with 30-minute paid daily break (40 work hours per week)

Responsibilities

• Calendar, Inbox & Communication Management: Own multiple color-coded Google Calendars per executive across time zones, preventing scheduling conflicts and issuing daily agendas and Friday look-aheads. Triage shared inboxes daily, draft tailored correspondence in each executive's voice, track deadlines, and follow up proactively. Conduct and log telephone communications on behalf of executives with vendors, artists, schools, medical facilities, and commercial partners. Join virtual calls to record notes, prepare briefing packages, and distribute decision/action logs within hours of meeting completion.
• Gallery, Business Operations & Social Media: Coordinate art gallery exhibitions, opening receptions, private events, and sponsor communications while keeping CRM logs current. Produce polished presentation decks, sponsor proposals, flyers, and event run-of-shows using Canva, Google Slides, and Gamma. Manage multi-platform social media channels (Instagram, LinkedIn, Facebook, TikTok), overseeing content calendars, graphics, reels, captions, and monthly performance reports.
• Travel, Household & Lifestyle Coordination: Book and manage domestic and international travel (flights, hotels, transport, dining), building full itineraries and managing real-time changes. Oversee household operations including house managers, home services, Instacart deliveries, returns, family schedules, and medical appointments. Track household and business bill renewals, compile vendor receipts, maintain gift calendars, and execute special research projects end-to-end.

Requirements

• 3+ years or more of experience as an executive assistant supporting C-suite or senior leadership, with proven ability to support multiple stakeholders simultaneously.
• Expert daily use of AI platforms (ChatGPT, Claude, AI notetakers, Canva AI) to accelerate output while verifying all outputs for accuracy and privacy.
• Exceptional written and spoken English with strong telephone confidence and a proven portfolio of Canva/Google Slides presentations.
• Ability to manage an agreed weekly time split, maintain strict confidentiality between principals, and navigate competing priorities independently.

Technical Stack & Tools

• Productivity & Workspace: Google Workspace (Gmail, Calendar, Drive, Slides, Docs), Microsoft 365
• Design & AI Automation: Canva Pro, Gamma, ChatGPT, Claude, AI Notetakers, Zapier, Make
• Social Media & CRM: Meta Business Suite, Instagram, LinkedIn, TikTok, Google Drive CRM trackers

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.