Overview

Support the CEO of a growing Australian manufacturer, and run the finance and sales admin that keeps the business moving. From the CEO's diary and travel to invoices and orders, you'll be the person the CEO relies on to get things done.

About us

We're an Australian manufacturer of prefabricated waterproofing systems for the construction industry. We make our products in Melbourne and supply builders, modular construction companies and major hardware retailers across Australia, including Bunnings and Mitre 10.

We're growing, and we care about doing things better: better products, better technology and better ways of working. This role is a big part of that. Our Australian team handles all customer contact, so you can focus on running the back office well.

Schedule

• Monday to Friday, 9:00am–6:00pm AEST, 35 hours or more per week.

What you'll do

Executive and personal assistance

• Manage the CEO's diary and book travel
• Research topics, prepare documents and follow up on actions
• Help with personal and family admin

You'll also run the company's day-to-day finance and sales admin: about 165 sales orders, 165 sales invoices and 70 supplier invoices a month. The volume is steady, which leaves room for you to improve how the work gets done.

Finance (AR/AP)

• Raise customer invoices and credit notes, and manage customer portals such as Bunnings and IHG
• Monitor receivables, run reconciliations and handle credit control admin
• Process, match and reconcile supplier invoices
• Manage the finance inbox

Sales administration

• Process customer purchase orders and sales orders in Cin7
• Check order details, pricing and documentation before anything goes out
• Keep records accurate across Cin7 and Monday.com
• Follow up internally so orders don't stall

What you'll bring

You'll suit this role if you like owning your work, notice when a number doesn't add up, and would rather fix a process than keep working around it.

Must have

• 1+ years as an Executive Assistant, or in a role combining EA work and finance admin, ideally supporting a business owner or senior leader
• Hands-on Xero experience: invoicing, bills, bank reconciliations and following up overdue accounts
• Excellent written English
• A high level of accuracy, with the habit of checking your own work
• Discretion with confidential financial and personal information
• Reliable internet with a backup connection, and a quiet place to work

Nice to have

• Cin7, or another inventory or order system such as Unleashed or DEAR
• Experience with retailer supplier portals or EDI
• Monday.com and Google Workspace
• A background in manufacturing, wholesale or distribution
• Bookkeeping training or qualifications

Why you'll want this role

• Work one-on-one with the CEO. Your work is visible, and you'll see how a growing business is run.
• Real variety. You'll move between finance, sales and operations instead of doing one task all day.
• Room to improve things. We use Xero, Cin7, Monday.com and Google Workspace, and we want your ideas on automation and better processes.

Independent Contractor Perks

• Health insurance coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.