Client Overview

Our client is a growing NYC-based security services firm founded in 2023. They provide uniformed security, consultation, and event protection for non-confrontational clients across warehouses, nursing homes, charter schools, and commercial properties. As they scale operations, they are seeking foundational support to manage finances, client communications, and administrative workflows.

Job Description

You will serve as the financial and administrative backbone of a expanding security firm, taking ownership of QuickBooks bookkeeping, US tax preparation, client communications, and daily operational support. Working directly alongside a former law enforcement professional transitioning into full-time entrepreneurship, you will help build financial systems from the ground up, manage cash flow visibility, and ensure smooth business operations with a path to grow into a full-time role.

Schedule

•  Monday - Friday, 4 hours per day, Eastern Time (flexible during client business hours)

Responsibilities

• Bookkeeping & Tax Compliance: Maintain accurate records in QuickBooks; manage US quarterly tax reporting and financial preparation to minimize liabilities; provide financial insights for cash flow management.
• Client Communication & Support: Manage inbound/outbound client calls and emails; take messages, coordinate follow-ups, and support client retention by tracking payments and maintaining strong client relationships.
• Administrative Operations: Draft correspondence, organize documentation, manage client contracts, and handle general operational support tasks as the business expands.
• Data Security & Privacy: Safely manage and secure sensitive financial and client data using secure browser tools and privacy protocols.

Must-Have Requirements

• QuickBooks & US Tax Expertise: Proven bookkeeping experience using QuickBooks paired with practical knowledge of US tax preparation, quarterly reporting, and tax compliance.
• Administrative & Client Service Background: Prior experience in virtual assistance, administrative support, and customer service.
• Communication & Discretion: Excellent written and verbal English communication skills; demonstrated high integrity in handling confidential business and financial records.
• Technical Security: Comfortable using secure browser environments and data protection tools to safeguard intellectual property and financial assets.

Nice-to-Have Requirements

• Experience supporting service-based, facility management, or security industry businesses.
• Familiarity with VoIP phone systems and app-based calling tools.
• Previous experience directly supporting small business owners or solo entrepreneurs.

Why Join This Team

• Clear path to scale from part-time (20 hrs/week) to full-time as client volume expands
• High-trust, high-visibility partnership working directly with the business founder
• Stable role in a recession-resistant industry with a consistent Monday–Friday schedule
• Values-driven team culture prioritizing fair compensation and long-term career growth

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.