Job Overview

Our client is looking for an AP Specialist / Cash Rec Specialist to process day-to-day transactions for U.S. clients in QuickBooks. You’ll work from written procedures and the client’s chart of accounts. Your work is reviewed by a U.S.-based staff accountant, who is your point of contact for questions and exceptions. You won’t contact clients, vendors, or funders directly.

Schedule Monday through Friday, 9:00 am to 5:00pm Central time 

Responsibilities Cash receipts

• Record deposits from bank feeds and match them to deposit detail.
• Enter donation batches from donor platform reports.
• Flag unidentified receipts.

Credit cards

• Import and code credit card transactions.
• Match receipts to transactions.
• Keep a missing-receipts list for the U.S. team to follow up.

Accounts payable entry

• Enter vendor bills and attach invoices.
• Apply standard coding.
• Prepare draft payment-run lists for review.

Bank and card reconciliations

• Prepare monthly draft reconciliations and list reconciling items.

Fixed asset register

• Update the register from coded capital purchases.

Audit support

• Pull supporting documents for audit sample selections.

Month-end deadlines

• Complete transaction entry and draft reconciliations by about business day 5 each month.

Documentation

• Follow SOPs exactly.
• Log exceptions and open questions in the team tracker.
• Suggest SOP updates when a procedure is unclear.

Requirements

• 5+ years of bookkeeping or accounts processing experience, ideally for U.S. clients.
• Strong QuickBooks Online experience: bank feeds, bills, journal entries, reconciliations.
• Good Excel skills.
• High accuracy and attention to detail with high-volume entry.
• Clear written English for logging questions and exceptions.
• Ability to meet month-end deadlines consistently.

Qualifications

• Experience with U.S. nonprofit clients or class/program tracking in QuickBooks.
• Familiarity with receipt-capture or AP tools (e.g., Bill.com, Qu).

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.