Job Overview

Our client is seeking a reliable Bookkeeper & Administrator with direct experience in the Australian real estate sector to manage daily financial reconciliations and back-office administrative operations. In this multifaceted role, you will take full ownership of accounts payable and receivable, bank and trust reconciliations, routine office coordination, and property management support tasks. 

Schedule

Monday - Friday, 8:30 AM - 5:30 PM AEST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

Financial Bookkeeping & Trust Accounting Support

• Process and manage accounts payable and receivable, matching contractor, tradesperson, and vendor invoices against approved work orders.
• Perform routine daily bookkeeping, bank feed categorization, and balance sheet reconciliations inside cloud accounting software.
• Assist with property trust accounting routines, receipting tenant rental payments, logging disbursements, and identifying payment variances or arrears.
• Reconcile vendor statements, flag billing discrepancies, and issue client invoices or end-of-month financial statements.
• Maintain clean digital audit trails and financial documentation in compliance with Australian real estate accounting practices.

Real Estate & Property Administration

• Support end-to-end property management workflows, including lease preparation, tenancy onboarding documentation, and routine inspection logging.
• Coordinate trade and maintenance dispatches, follow up with contractors for quotes and completion reports, and update property managers on job statuses.
• Maintain accurate property, tenant, and landlord records across the agency’s real estate CRM and property management platforms.
• Handle general administrative correspondence, answering routine email inquiries and managing central operational mailboxes.
• Coordinate routine agency documentation, file archiving, and periodic compliance checks.

Requirements

• Minimum 2+ years of combined experience in bookkeeping and real estate administrative support, specifically within the Australian property industry.
• Practical understanding of Australian residential property operations, tenancy workflows, vendor billing, and standard industry terminology.
• Hands-on experience managing accounts payable, accounts receivable, and basic bank reconciliations in platforms like Xero or MYOB.
• High precision in numerical data entry, document review, and financial discrepancy detection.
• Excellent verbal and written English communication skills suitable for drafting clear vendor correspondence and collaborating with onshore team members.
• A dedicated, quiet home workspace equipped with a high-performance computer, dual monitors (preferred), and a reliable high-speed internet connection with power/connectivity backup.

Technical Stack & Tools

• Accounting Software: Xero, MYOB, or QuickBooks Online
• Real Estate Management Systems: PropertyMe, Property Tree, Console Cloud, VaultRE, or Agentbox
• Communication & Coordination: Microsoft 365 / Google Workspace, Zoom, Slack, or Microsoft Teams

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.