Job Overview

Our client is looking for a hands-on, detail-oriented Construction Administrative Coordinator to serve as the administrative backbone of a busy construction operation. You will keep communication with trades and vendors moving, and make sure quotes, invoices, specs, and schedules are accurate and easy to find. You will own the details that keep each project on budget and on schedule, working independently while using AI tools to work efficiently. As projects and the team grow, you will have room to take on more responsibility and expand your role.

Client Overview

Our client is a growing luxury home development and construction business. They are managing about eight active projects and expect more next year. They work closely with trades, vendors, a site superintendent, and a third-party bookkeeper to deliver high-end residential builds. This is a hands-on, fast-moving team that values organization, accuracy, and follow-through.

Schedule

• Monday - Friday, 9:00 AM - 1:00 PM Mountain Standard Time Calgary Hours (20 work hours per week)

Responsibilities

• Follow up on and respond to emails promptly to keep communication with trades and vendors moving
• Request quotes from trades such as plumbers, drywallers, and painters based on project floor plans
• Enter incoming invoices into the correct project budget sheet so each project's financial position is visible
• Transpose model numbers, colors, and finishes into existing spec sheet templates accurately
• File quotes and documents in organized project folders in the shared drive
• Update project schedules and move tasks across the planning board as the site superintendent and the business owner direct

Requirements

• Strong written English, including grammar and vocabulary
• High level of attention to detail and a sense of urgency
• Strong organizational skills across emails and shared drives
• Basic understanding of construction trades and terminology (preferred)
• Comfort using AI tools to work efficiently while keeping output accurate
• Ability to ask clarifying questions and work independently

Nice to Have

• Bonus if you have experience with Microsoft Planner and OneDrive
• Prior experience supporting construction, home building, or renovation projects is helpful
• Bonus if you are familiar with tracking invoices and project budgets alongside a bookkeeper

Why Join This Team

• Part-time to start, with potential to grow as the business grows
• Training provided on Microsoft Planner and OneDrive
• Work across about eight active luxury projects, with more expected next year
• Collaborate with a site superintendent and a third-party bookkeeper, with access to admin, accounting, and planning inboxes

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.