About Us

Our client is a luxury watch dealer specializing in rare and hard-to-find timepieces from the world's top brands. Collectors come to us to buy, sell and trade watches, and to source accessories. 

ROLE OVERVIEW

We are looking for an organized, proactive and discreet Personal Assistant to support a busy Director with both business and personal administration. You will keep the Director's calendar, inbox, meetings and travel running smoothly, follow up on outstanding tasks, and make sure nothing falls through the cracks.

This role suits an experienced assistant who enjoys bringing order to a busy schedule, works well independently, and can be trusted with confidential information.

KEY RESPONSIBILITIES

Business support

- Manage the Director's calendar: schedule meetings, resolve conflicts and protect time for priority work.

- Monitor the inbox, sort and prioritize emails, draft replies and flag anything that needs the Director's attention.

- Organize meetings, send invites, prepare relevant information and track action items and follow-ups.

- Coordinate with clients, suppliers, advisers and other contacts on the Director's behalf.

- Research options and obtain quotes when requested.

- Keep documents, receipts and expenses organized.

Personal support

- Book and manage personal appointments, reminders and renewals.

- Arrange travel, accommodation, transport and itineraries.

- Make restaurant bookings and arrange events and gifts.

- Liaise with household service providers on maintenance, deliveries and returns.

Organization & follow-through

- Keep a clear, up-to-date list of outstanding tasks, deadlines and decisions needed.

- Follow up proactively so tasks are completed on time.

- Send a short weekly update on progress, upcoming commitments and any issues.

- Work within agreed spending limits and approval processes.

REQUIREMENTS

- 3–5 years' experience supporting executives, directors or business owners as a personal assistant, virtual assistant or in a similar role.

- Excellent written and spoken English.

- Strong calendar, inbox, meeting and travel management skills.

- Able to coordinate both personal and professional commitments.

- A high level of discretion when handling confidential, financial and personal information.

- Proactive with follow-ups and highly organized.

- Able to work independently with minimal supervision, and to judge what to handle yourself and what to escalate.

- Confident with email, calendar, document, spreadsheet and task-management tools (e.g. Google Workspace or Microsoft 365).

- Reliable internet connection and backup power.

NICE TO HAVE

- Experience supporting international clients or working across time zones, particularly Hong Kong.

- Experience with task-management tools such as Asana, Trello, ClickUp or Notion.

- Experience booking international travel.

WHAT SUCCESS LOOKS LIKE

- The Director spends less time on admin and chasing outstanding tasks.

- Calendar, travel and appointments are well organized, with no missed deadlines.

- Tasks are completed accurately and on time.

- The Director gets short, clear updates and is only involved when a decision or approval is needed.

WORKING ARRANGEMENT

- Remote, with the option of occasional office space for candidates based near Manila.

- Full-time or part-time; hours and working schedule to be agreed with the successful candidate.

- You will be given clear priorities, appropriate system access and defined authority to act on the Director's behalf.

- Specialist legal, accounting or financial advice is outside the scope of this role.