Job Overview

Our client is seeking a highly organized, proactive, and reliable Administrative Assistant to support a growing mental health private practice in the United States. The practice is currently operated by a licensed therapist who is expanding into a new region, with the long-term goal of building a group practice with multiple therapists. In this role, you will serve as the first point of contact for prospective clients, manage scheduling and administrative tasks, support marketing research, and maintain the practice's social media presence. This is an excellent opportunity for someone who enjoys working independently, supporting a growing business, and taking ownership of administrative operations.

Schedule

Monday - Friday, 8:00 AM - 12:00 PM EST (20 work hours per week)

Responsibilities

• Calendar & Appointment Management: Manage the practice owner's calendar, coordinate appointments, and support automated scheduling processes.
• Client Communication: Handle scheduling inquiries via email, text, and phone while providing a professional and welcoming first impression.
• Client Intake & Coordination: Respond to prospective clients, explain the practice's services, and coordinate appointment bookings.
• Marketing Research: Identify and research opportunities to promote the practice and increase its visibility in the local market.
• Advertising Research: Explore traditional advertising options, including print and radio, and gather information on rates, packages, and promotional opportunities.
• Social Media Management: Regularly publish owner-provided content on Facebook and Instagram, ensuring the practice's pages remain active, accurate, and up to date.
• Administrative Support: Assist with day-to-day operations and contribute to the practice's continued growth and transition into a group practice.

Requirements

Must-Have Requirements:

• Excellent written and verbal communication skills, including confidence communicating with prospective clients over the phone.
• Proven experience managing calendars, coordinating appointments, and handling scheduling-related communications.
• Strong research skills, with the ability to gather information and summarize findings clearly.
• Familiarity with Facebook and Instagram content publishing.
• Excellent organizational skills and the ability to work independently in a remote environment.
• Availability to work 20 hours per week, Monday–Friday, during the required EST schedule.

Nice-to-Have Requirements:

• Previous experience supporting a therapy, counseling, mental health, or healthcare practice.
• Experience researching marketing strategies, advertising opportunities, or promotional channels.
• Familiarity with scheduling software, automated booking systems, or calendar management tools.
• Previous experience supporting a growing small business or professional practice.

Why Join This Team?

• Fully remote opportunity with a meaningful impact on mental health services.
• Direct collaboration with the practice owner.
• Diverse responsibilities across administration, client communication, research, and social media.
• Opportunity to contribute to the development of a growing private practice.
• Potential to increase working hours and responsibilities as the practice expands.
• Long-term opportunity for the right candidate, with the goal of building a lasting working relationship.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.