Virtual Assistant – Creative Design & Admin Support | Luxury Floral & Experiential Design |

Remote

Role Name: Virtual Assistant – Creative Design & Administrative Support

Schedule: Full-time

Client Timezone: Monday - Friday 8:00 AM - 4:00 PM EST

Client overview Our client is a luxury corporate floral and experiential design studio based in Chelsea, NYC. They work with some of the most recognized names in luxury and culture, delivering premium floral installations, event florals, holiday décor, and large-scale branded experiences. They are building a collaborative team and need a highly organized, creative assistant to support their ongoing events and design projects.

Job description You will be the creative and administrative engine that supports a premium design team. This role uniquely combines visual research for event concepts with the administrative tasks necessary to streamline project workflows. You will assist with creating moodboards, sourcing visual references, organizing event schedules, and maintaining an accurate CRM database. Your attention to detail and strong visual sense will help translate creative ideas into clear presentations, while your organizational skills will ensure that event details reach the right internal teams efficiently.

Responsibilities

• Assist with developing visual concepts for floral arrangements, event installations, and seasonal projects
• Research and gather visual references, inspiration images, color palettes, and sourcing options for floral varieties and decorative elements
• Create moodboards, visual presentations, and initial design proposals based on creative direction
• Prepare and maintain templates, project folders, and documents for the Events team
• Draft basic client proposals based on provided templates and information
• Update calendars with event dates, deadlines, meetings, production schedules, and project details, distributing this information to appropriate teams
• Enter and update information for prospective clients and business leads to ensure CRM data remains accurate and current
• Follow up on pending tasks, track project details, and identify opportunities to improve overall team efficiency

Must-have requirements

• Previous experience as a Virtual Assistant, Administrative Assistant, Creative Assistant, or in a similar support role
• Proficiency in Canva and/or Adobe Creative Suite, PowerPoint, or similar design tools
• Strong visual sense and interest in floral design, events, interiors, or creative industries
• Exceptional attention to detail and strong organizational skills
• Excellent written and verbal communication skills in English
• Ability to manage multiple tasks, meet deadlines independently, and demonstrate strong follow-through
• Comfortable working remotely and collaborating proactively with cross-functional teams

Nice-to-have requirements

• Experience supporting event planners, floral designers, creative studios, or production teams
• Basic knowledge of floral design, flowers, seasonal varieties, and event styling
• Hands-on experience creating moodboards, presentations, and visual proposals
• Familiarity with CRM platforms, project management tools, and Google Workspace (including calendar management)
• Bilingual in English and Spanish

Why join this team

• Work remotely in a dynamic and creative environment
• Gain direct exposure to creative projects and large-scale events for recognized luxury brands
• Collaborate closely with creative, design, and operational teams
• Enjoy the flexibility of a full-time or part-time schedule based on availability
• Earn compensation based on your level of experience

Apply now. Start helping.