Job Description:

You will take full ownership of the books for a fast-moving business that needs someone to bring order, accuracy and momentum right from day one. You will start by catching up on three months of bookkeeping, then build a smooth, repeatable routine that keeps the numbers current as the business grows. Your work will directly support a time-sensitive VAT return and give the owner clear, reliable financial records to make decisions with. As volumes grow, so will your role, and you will also pick up a range of admin tasks that keep the business running smoothly.

Client Overview:

You will be supporting an established, growing vending business with a long family heritage that is now under new ownership. The business operates around 190 machines across roughly 100 sites, mainly toy towers, and is expanding its AI vending machine offering. With a high volume of small transactions and an owner who is out in the field most days, the business needs a dependable finance partner behind the scenes.

Schedule:

• Monday to Friday, flexible schedule during the client’s business hours (UK Time/GMT, 20 hours per week)

Responsibilities:

• Bring three months of outstanding bookkeeping up to date quickly
• Process approximately 400 to 500 transactions per month, including card and merchant account activity
• Prepare accurate records to support the upcoming VAT return ahead of the end-of-month deadline
• Record weekly cash sales from toy and sweet machines as consolidated weekly transactions
• Manage day-to-day bookkeeping in Xero
• Capture and organise receipts and documents using Hubdocs
• Build an ongoing bookkeeping routine that keeps the books current
• Scale your workload as transaction volumes grow with new clients and machines
• Support a range of general admin tasks alongside bookkeeping

Must-Have Requirements:

• Proven bookkeeping experience
• Proficiency with Xero
• Experience using Hubdocs or similar document capture tools
• Ability to handle high-volume, small-value transactions accurately
• Ability to prepare records that support timely VAT returns
• Strong admin skills and willingness to take on a variety of tasks
• Excellent communication skills
• Ability to work independently and meet urgent deadlines

Nice-to-Have Requirements:

• Experience with cash-based or retail businesses
• Familiarity with UK VAT compliance and reporting
• Hands-on experience with merchant account reconciliations (e.g., Stripe, Shopify, Square)

Why Join This Team:

• Fully remote, part-time role with a minimum of 20 hours per week
• Immediate start with meaningful work from day one
• A growing business where your hours and responsibilities can expand as transaction volumes increase
• Direct collaboration with the business owner, with the freedom to build the bookkeeping process your way
• Varied work that combines bookkeeping with broader admin tasks

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note:

Please click the Apply Now button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.