Job Overview

We're looking for a Bookkeeping and Administrative Assistant to become the administrative backbone of a streamlined distribution operation, managing the daily flow of purchase orders, vendor communications, and accounting entries in a structured, predictable workflow. This is a rare opportunity to join a company that values loyalty and retention, offers reduced hours with flexibility, and provides hands-on training from an experienced team member before they transition out of the role.

Client Overview

Our client is an established US-based paper and packaging distribution company serving major restaurant chains and distribution centers. With a lean, stable team and long-term employees (some with 5+ years tenure), they operate in a supportive environment where remote work is fully enabled and work-life balance is prioritized.

Schedule Monday - Friday, 9:00 AM - 1:00 PM CT (half day Friday) (20 work hours per week)

Responsibilities

• Receive and process daily purchase orders (typically 5-6 large orders per day) via email
• Forward purchase orders to vendors and track confirmations
• Enter sales orders into the Striven accounting system following standardized formats
• Respond to occasional customer inquiries via email regarding shortages or order issues
• Maintain organized digital files and records for remote accessibility
• Support the transition toward automated order processing through the company's private portal system
• Collaborate with the owner during a two-week training period to ensure seamless handoff
• Perform light administrative tasks as needed to support daily operations

Requirements

• Proven bookkeeping experience with accounting software (Striven experience preferred but not required)
• Strong attention to detail and accuracy when processing financial transactions
• Comfortable working with purchase orders and vendor communications
• Excellent communication skills in English (written and verbal)
• Available to start immediately for training while current team member is still onboarding

Qualifications

• Bonus if you have experience with Striven accounting software
• It helps if you have worked in distribution, supply chain, or restaurant supply industries
• Bonus if you have experience with process automation or system integrations
• It helps if you have worked in small business environments with direct owner interaction

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.