About the Client

Our client is an established Melbourne-based service business dedicated to delivering high-quality client solutions. Relying on modern cloud-based software, the business requires structured financial management and administrative support to maintain healthy cash flow and operational clarity. They are onboarding a remote Bookkeeper to manage day-to-day ledgers, handle invoicing, and provide administrative support directly alongside the business owner.

Position Overview

We are seeking a detail-oriented, self-motivated AU Bookkeeper & Admin Assistant (Xero) to oversee end-to-end accounting processes and general administrative workflows for a growing Australian service business.

Reporting directly to the business owner, you will manage accounts payable, accounts receivable, and routine bank reconciliations within Xero. In addition to ledger maintenance, you will draft professional email correspondence, follow up on outstanding client invoices, and organize daily operational priorities to keep the business running seamlessly.

Schedule

• Monday to Thursday | Flexible between 9:00 AM – 5:00 PM AEST (Melbourne Time), 20 hours per week

Key Responsibilities & Duties
Xero Ledger Management & Accounts Control

• Execute daily and weekly bank feed reconciliations against customer invoices and vendor bills in Xero.
• Generate and dispatch professional client invoices, proactively monitoring accounts receivable and following up on overdue payments to maintain healthy cash flow.
• Process vendor bills, manage accounts payable (AP), and ensure all financial entries are categorized accurately.
• Maintain clean, organized, and audit-ready financial records to support executive decision-making

Administrative Support & Owner Collaboration

• Handle routine business email correspondence on behalf of the business owner with a professional and prompt tone.
• Organize and prioritize weekly task lists, providing clear, proactive updates regarding workload capacity and project progress.
• Assist the business owner with ad-hoc administrative duties, financial documentation, and operational task tracking.
• Participate in regular virtual check-ins with the business owner to review financial health and upcoming priorities.

Technical Stack & Tools

• Accounting Software: Xero (Xero Certification highly preferred)
• Workspace & Productivity: Google Workspace, Microsoft Excel / Word
• Communication: Email (Gmail / Outlook), Zoom, Slack / Microsoft Teams

Key Requirements & Qualifications

• Xero Proficiency: Proven hands-on experience using Xero accounting software within small-to-medium service-based business environments.
• Full-Cycle Bookkeeping: Strong expertise managing AP, AR, bank reconciliations, and general ledger maintenance to Australian standards.
• Written Communication & Admin Skills: Excellent written English for professional email drafting and clear client communications.
• Time Management & Independence: High attention to detail with the ability to manage 20 hours of weekly tasks independently without constant supervision.

Independent Contractor Perks

• Permanent work from hom
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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