Job Overview

Our client is seeking an organized, detail-driven Purchasing & Freight Coordinator to manage global purchasing workflows, international supplier communications, and inventory record-keeping.

In this pivotal operational role, you will take ownership of creating purchase orders, liaising directly with China-based manufacturers, and tracking production schedules within Zoho Inventory. Furthermore, you will coordinate end-to-end freight logistics to the company's New Zealand warehouse and perform account reconciliations to ensure complete alignment between invoices, payments, and inventory ledgers.

Client Overview

Our client is an established New Zealand business managing international supply chains, procurement workflows, and inventory operations across global manufacturing partners. To support operational expansion and streamline offshore supplier management, they are onboarding a remote Admin & Purchasing Coordinator to oversee purchase order processing, vendor correspondence, freight logistics, and account reconciliations.

Schedule

• Monday - Friday, 9:00 AM - 5:00 PM NZT, with 30 minutes paid break (40 work hours per week)

Responsibilities

• Generate, issue, and track purchase orders (POs) for international manufacturing partners based in China.
• Communicate regularly with suppliers via email to confirm order receipts, resolve production queries, and monitor manufacturing timelines.
• Log and update real-time order, shipment, and production statuses within Zoho Inventory.
• Maintain organized digital records of supplier communications, commercial invoices, and purchasing documentation.
• Oversee end-to-end freight coordination from supplier manufacturing facilities in China to the local New Zealand warehouse.
• Perform financial account reconciliations, ensuring purchasing records, supplier bills, and payment records align accurately.
• Identify and resolve pricing, quantity, or shipping discrepancies in collaboration with suppliers and internal management.
• Support general administrative tasks across the supply chain department to maintain lean operational workflows.

Requirements

• Proven background in purchasing administration, supply chain coordination, or import/export logistics operations.
• Hands-on experience working with inventory management systems (Zoho Inventory experience highly valued).
• Exceptional precision when reviewing purchase orders, shipping bills, and performing account reconciliations.
• Strong written English skills for clear, professional international vendor correspondence. Mandarin language proficiency is a strong advantage but not required.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.