Job Overview:

We are seeking a highly analytical, detail-oriented, and dependable Accounting Coordinator to drive our payroll and accounting operations. In this role, you will be the backbone of our payroll process—ensuring accuracy in timecard validation, managing semi-monthly payroll cycles, and executing complex reconciliations.

The ideal candidate thrives in a fast-paced environment, is comfortable managing large datasets, and possesses a strong foundational knowledge of accounting principles. If you have a meticulous eye for detail, a commitment to data confidentiality, and a proactive approach to process improvement, we want you on our team.

Schedule: Remote, Full Time | Monday - Friday, 10:00 AM to 7:00 PM PST (Los Angeles, CA) with a 1-hour unpaid break (8 hours/day, 40 hours/week).

Responsibilities

Payroll Processing & Operations

• Execute and assist with full-cycle, semi-monthly payroll processing, ensuring all data is complete and accurate prior to submission.
• Validate employee timecards, including regular hours, overtime, double time, sick leave, and other specialized entries.
• Review payroll registers and supporting documentation to catch and resolve discrepancies before finalization.
• Manage special payroll transactions, including corrections, adjustments, and off-cycle payrolls.
• Track payroll funding, manage payments, and perform budget and authorization checks prior to processing.

Reconciliation & Accounting

• Reconcile payroll transactions, liabilities, deductions, and related accounting records.
• Accurately record and reconcile payroll-related journal entries within the accounting system.
• Support payroll billing processes and reconcile amounts billed against amounts received.
• Assist with comprehensive month-end and year-end payroll reconciliations and financial reporting.

Compliance, Audits & Employee Support

• Act as the primary point of contact to investigate and resolve payroll inquiries from employees, internal teams, and external payroll providers.
• Prepare and maintain essential payroll documentation required for audits and compliance reviews.
• Identify bottlenecks or risks in the payroll process and recommend strategic improvements to enhance accuracy, internal controls, and overall efficiency.
• Strictly maintain the confidentiality and security of all employee, financial, and payroll information.

Requirements:

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field.
• Experience: Proven foundational experience in payroll processing, accounting, bookkeeping, or finance operations. Experience reviewing timecards and payroll reports is highly advantageous.
• Technical Skills: Advanced proficiency in Microsoft Excel or Google Sheets (including complex formulas, filtering, data reconciliation, and managing large datasets).
• Soft Skills: Exceptional organizational and time-management abilities, strong written and verbal communication, and the capacity to meet strict deadlines in a high-volume environment.

Preferred Experience:

• Demonstrated expertise in high-volume payroll processing.
• Working knowledge of California payroll regulations, including stringent overtime and sick leave requirements.
• Hands-on experience with payroll reconciliation, accounting, and funding/billing reconciliation.
• Familiarity with payroll software and accounting systems such as iSolved and Xero.
• Previous experience supporting financial audits and managing compliance documentation.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance for eligible locations

Note
Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.