Job Overview

Our client, is seeking an experienced Property Manager who will serve as a key point of contact for board members, homeowners, residents, and vendors, helping communities operate efficiently, stay compliant with governing documents, and maintain a high standard of service.

Schedule: Remote, Part Time | Monday–Friday - 9am to 1pm Philadelphia, PA Time. 

Note: Some weekend availability required for community meetings, urgent maintenance matters, or other time-sensitive community needs.

Responsibilities:

HOA & Board Support

• • Serve as a primary point of contact for HOA and condominium board members.
  • Prepare for board meetings, including agendas, meeting materials, minutes, and action items.
  • Track board decisions and follow up on outstanding tasks and resolutions.
  • Maintain organized records of board communications, decisions, contracts, and community documents.
  • Help boards stay informed and organized regarding community priorities and outstanding matters.

Homeowner & Resident Relations

• • Respond promptly and professionally to homeowner and resident questions, concerns, and requests.
  • Communicate community rules, regulations, policies, and procedures clearly.
  • Handle architectural requests, violation notices, compliance matters, and homeowner follow-ups.
  • Track violations and compliance issues from initial notice through resolution.
  • De-escalate resident concerns and escalate sensitive or complex matters when appropriate.

Financial Administration

• • Assist with monitoring community budgets, assessments, invoices, and financial reports.
  • Track delinquent accounts and outstanding balances.
  • Review financial information and help board members understand key figures, variances, and outstanding decisions.
  • Coordinate with accounting and finance teams regarding billing, payments, and financial inquiries.
  • Maintain accurate financial and administrative records.

Maintenance & Vendor Coordination

• • Coordinate homeowner maintenance requests, work orders, inspections, and repairs.
  • Obtain and coordinate vendor bids and proposals for board review.
  • Schedule and follow up on routine and preventive maintenance.
  • Coordinate with vendors to ensure work is completed properly and on schedule.
  • Assist with emergency maintenance situations and communicate updates to affected residents and board members.
  • Maintain records of vendor contracts, insurance documentation, work orders, and completed projects.

Administrative & Community Management

• • Maintain accurate community records, calendars, contracts, notices, and correspondence.
  • Track deadlines, inspections, renewals, projects, and other community obligations.
  • Manage multiple communities and competing priorities while maintaining strong attention to detail.
  • Ensure timely follow-up on homeowner, board, and vendor requests.
  • Support other property management and community-related responsibilities as needed.

Requirements:

• Prior experience managing or supporting HOA or condominium communities is required.
• Hands-on experience with: HOA/community rules and compliance, Violation tracking and enforcement, HOA financial administration and reporting, Maintenance and vendor coordination, and Board meeting support and administration.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Excellent follow-through and ability to manage multiple priorities.
• Ability to work independently in a remote/virtual environment.
• Comfortable handling sensitive homeowner, financial, and community information with discretion.
• Proficiency with property management software, spreadsheets, video conferencing tools, and shared document systems.

Qualifications:

• Experience managing multiple HOA or condominium communities simultaneously.
• Experience with residential property management or real estate.
• Familiarity with property management platforms and HOA management software.
• Experience working with homeowners, board members, contractors, and vendors.
• Strong understanding of community association operations and governance.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.