Job Description:

You will serve as the organizational backbone for multiple C-suite executives in a high-growth technology company, managing complex calendars, prioritizing competing demands, and maintaining structure within a fast-moving environment. This role requires someone who can confidently navigate senior stakeholder relationships, push back when necessary, and handle last-minute changes with professionalism and composure. You will be trusted to make judgment calls, anticipate needs, and leverage AI tools to work smarter while keeping leadership focused on what matters most.

Client Overview:

Our client is a rapidly growing technology transformation company with approximately 850 employees, backed by private equity and expanding aggressively across North America and Asia. They work with prominent global brands including Shell and ASICS, acquiring one to two companies annually. They operate with a dynamic, fast-paced culture where adaptability and structure must coexist.

Schedule:

• Monday to Friday, 9:00 am to 5:00 pm (Central European Time, 40 hours per week)

Responsibilities:

• Manage and coordinate complex calendars for multiple C-suite executives with frequently changing priorities
• Handle ad hoc urgent requests and resolve scheduling conflicts in real-time with minimal direction
• Maintain organizational structure and systems despite operating in a chaotic, fast-paced environment
• Professionally manage relationships with senior stakeholders, including those with competing demands
• Push back diplomatically when schedule requests do not align with executive priorities
• Leverage AI tools to streamline administrative workflows and increase efficiency
• Provide knowledge transfer and onboarding support during the transition period with the outgoing EA
• Coordinate across different time zones and international offices

Must-Have Requirements:

• At least 5 years of experience working an as executive assistant
• Proven experience supporting multiple C-suite executives simultaneously
• Demonstrated ability to work effectively under pressure in chaotic, rapidly changing environments
• Strong organizational skills with ability to maintain structure and systems independently
• Confidence to professionally push back on senior stakeholders when appropriate
• Excellent judgment in prioritizing competing demands and managing executive time
• AI fluency and experience using AI tools to enhance productivity and efficiency
• Exceptional communication skills and professional presence

Nice-to-Have Requirements:

• Experience in fast-growing technology or private equity-backed companies is a plus.
• Prior experience in international organizations with multiple office locations is advantageous.
• Experience supporting executives through rapid organizational growth or M&A activity is a bonus.

Why Join This Team:

• Work remotely with flexibility while supporting a growing global technology company
• Join a well-funded organization backed by private equity with a strong growth trajectory
• Opportunity for long-term career stability with potential to hire additional support roles
• Collaborate with prominent global brands and high-level executives
• Competitive compensation with potential for raises and bonuses based on performance
• Potential handover period with current EA to ensure smooth transition and knowledge transfer

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the Apply Now button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.

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