Job Overview

Our client is seeking a proactive, highly organized, and resourceful Executive Assistant to provide direct support to the Founder and CEO. This role is responsible for managing executive communications, coordinating events, tracking projects, and ensuring important administrative tasks are completed efficiently.

The ideal candidate is someone who enjoys bringing structure to a fast-moving environment, can anticipate the needs of leadership, and takes ownership of responsibilities without requiring constant supervision.

You will work closely with the CEO while collaborating with programme, curriculum, and growth teams, helping ensure that communications, events, partnerships, and projects remain organized and on track.

Client Overview

A Singapore-based social enterprise that empowers individuals and communities through gamified, experiential education. The organization partners with schools, corporates, foundations, and government agencies to deliver programmes that develop real-world skills, strengthen community resilience, and create measurable social impact across Singapore and ASEAN.

Its mission is to build positive change through innovative education, meaningful partnerships, and community engagement.

Schedule: Monday - Friday, 9:00 AM - 6:00 PM SGT, with 1 hour unpaid break (40 work hours per week)

Responsibilities

Executive & Email Coordination

• Manage designated email correspondence and ensure timely responses and follow-ups.
• Draft professional emails, meeting summaries, and routine communications.
• Coordinate the CEO's calendar, appointments, and external meetings.
• Track outstanding requests, deadlines, and action items.
• Proactively follow up to ensure tasks are completed on time.
• Prepare meeting materials, presentations, and administrative documents.
• Handle sensitive information with discretion and confidentiality.

Events Management

• Coordinate corporate, community, and stakeholder events, including workshops, convenings, and partner engagements.
• Manage event logistics such as venues, vendors, registrations, invitations, and participant communications.
• Liaise with internal teams, external partners, and service providers.
• Support event preparation, on-site operations, and post-event follow-ups.
• Monitor event timelines, deliverables, and budgets.

Projects Coordination

• Maintain project trackers, timelines, milestones, and action items.
• Coordinate with internal teams and external stakeholders to keep deliverables on schedule.
• Follow up on outstanding tasks and proactively escalate delays or issues.
• Organize project documentation, reports, and meeting records.
• Provide administrative coordination for partnerships, proposals, and special projects.

Requirements

• At least 2 years of relevant experience in executive assistance, administration, events management, or project coordination.
• Strong organizational skills and the ability to manage multiple priorities independently.
• Proactive, resourceful, and solutions-oriented mindset.
• Exceptional attention to detail and follow-through.
• High level of discretion and confidentiality.
• Comfortable using Google Workspace and digital productivity tools

Nice to have:

• Experience supporting founders, CEOs, or senior executives.
• Background in event planning and coordination.
• Experience managing project trackers and coordinating cross-functional teams.
• Familiarity with social enterprises, education, nonprofit organizations, or community programmes.
• Proficiency in presentation preparation and project management tools.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.