Job Overview

Our client is looking for an organized backbone for the sponsorship and advertising side of the business. You will keep payments, artwork, calendars, and reports running smoothly so the sales lead and co-founder can focus on growing partnerships. You will own the tracking systems, follow up with partners, and turn raw metrics into clear, client-ready reports. Your reliability and sharp attention to detail will make a visible difference every day.

Schedule Monday - Friday, 9:00 AM - 5:00 PM EST/CST, with 1 hour unpaid break (35 work hours per week)

Responsibilities

• Maintain internal systems and spreadsheets by accurately entering data and tracking sponsor and advertiser activity
• Monitor invoice and payment status, reconcile direct ACH transfers against Square invoices, and update tracking spreadsheets
• Follow up with sponsors and advertisers on overdue payments and outstanding artwork to keep deadlines on track
• Manage calendars and schedule meetings and calls to reduce back-and-forth for the sales lead and co-founder
• Book business travel and hotels that match the traveler's preferences while keeping costs under control
• Pull metrics from social dashboards and software to compile sponsor performance reports

Requirements

• Proven experience in an admin, executive assistant or back-office role
• Working knowledge of Google Workspace, including Drive, spreadsheets and Google Meet
• Comfortable using AI tools to compile data, build dashboards and improve reports
• Ability to read social media dashboards and turn metrics into clear client-ready reports
• High level of attention to detail and strong written communication skills
• Reliable, available, and able to work independently during US business hours

Qualifications

• Bonus if you have hands-on experience with Squarespace, TicketSpice, or Canva
• It helps if you have supported sales or sponsorship teams in a media, events, or marketing environment
• Bonus if you have experience reconciling payments across invoicing platforms such as Square

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.