Job Overview:

We are seeking a highly organized, detail-oriented Bookkeeper & Administrative Assistant to join our team. In this dual role, you will be the backbone of our daily financial and administrative operations. The ideal candidate must be highly proficient in QuickBooks Online (QBO) and capable of managing competing priorities, from balancing the books to ensuring our customers receive prompt estimates and invoices.

Schedule: Remote, Full Time | Monday to Friday, 9:00 AM – 6:00 PM Eastern Time (Includes a 1-hour unpaid lunch break)

Responsibilities:

• QuickBooks Online (QBO) Management: Maintain, update, and manage all company financial records accurately within QBO.
• Estimates & Invoicing: Create and send out accurate service estimates and invoices to clients in a timely manner, ensuring all pricing and service details are correct.
• Account Reconciliation: Perform regular bank and credit card reconciliations to ensure all financial data matches and accounts are perfectly balanced.
• Payroll Processing: Manage and execute payroll accurately and on schedule.
• Data Entry: Meticulously enter transaction details, job costs, and customer information into our internal systems.
• General Administration: Handle day-to-day admin tasks such as organizing files, following up on unpaid invoices, responding to customer/vendor billing inquiries, and supporting daily business operations.

Requirements:

• Proven experience as a Bookkeeper or in a similar financial/administrative role.
• Expert-level knowledge of QuickBooks Online (QBO).
• Prior experience processing payroll and managing accounts receivable/payable.
• Exceptional attention to detail and data entry accuracy.
• Ability to work independently and manage time effectively during the required Eastern Time schedule.
• Strong written and verbal communication skills.

Independent Contractor Perks:

• Health Insurance
• Immediate hiring
• Permanent work from home

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.