Overview
Our client is looking for a meticulous, articulate QuickBooks & Accounts Specialist to take full ownership of their bill processing, payment workflows, and vendor account reconciliations. In this role, you will ensure financial records remain accurate and up to date within QuickBooks while managing end-to-end vendor communications. Fluent English communication skills and a deep operational knowledge of QuickBooks are essential for maintaining seamless relationships, drafting professional payment correspondence, and resolving account discrepancies independently.

Schedule: 8:00 AM to 5:00 PM  Cedarhurst, NY Time

Responsibilities

• QuickBooks Transaction Management: Process bills, entry logs, and payment workflows in QuickBooks with complete accuracy, ensuring all financial data remains current.
• Accounts Payable & Receivable Tracking: Reconcile vendor accounts, track outstanding payables and receivables, and match incoming/outgoing payments to the correct ledgers.
• Vendor Communications & Follow-Up: Serve as the main point of contact for payment status inquiries, sending proactive payment reminders and managing ongoing email correspondence professionally.
• Statement Generation & Distribution: Produce weekly financial and account statements, ensuring timely distribution to vendors and internal stakeholders.
• Discrepancy Resolution: Research, identify, and resolve discrepancies between vendor invoices, payments, and internal QuickBooks records.
• Financial Recordkeeping: Maintain comprehensive, audit-ready records of all incoming and outgoing financial transactions.

Requirements

• QuickBooks Proficiency: Hands-on experience managing AP/AR, bill processing, ledger updates, and reporting inside QuickBooks (Online or Desktop).
• Financial Reconciliation: Strong grasp of bookkeeping fundamentals, transaction matching, and discrepancy investigation.
• Data Accuracy: High level of precision with numbers, financial data entry, and record retention.
• Fluent English Communication: Excellent written and spoken English for drafting polished emails, handling vendor negotiations, and resolving payment issues over the phone/email.
• Proactive Follow-Through: Ability to independently monitor pending payments, track open vendor queries, and see resolutions through to completion.
• Organization: Capability to handle structured payment schedules and maintain clear communication logs.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance for eligible locations

Note
Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities
When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.