Position Overview:

We are seeking an exceptionally meticulous and analytical Bank Reconciliation & AR/AP Accountant (QuickBooks Online / IES) with deep proficiency in QuickBooks Online and Intuit Enterprise Suite (IES). In this high-volume, exception-driven role, you will be responsible for end-to-end customer invoicing, vendor bill management, 3-way matching, intercompany transactions, and high-volume bank/credit card reconciliations (1,000–1,500+ transactions monthly) on an accrual basis.

The ideal candidate is comfortable navigating QBO registers, bank feeds, and complex reporting—not just perform basic data entry—and proactively flags and communicates financial discrepancies before they impact month-end closes.

Schedule:

• Monday to Friday, 9:00 am to 5:30 pm (US Eastern Time, 40 hours per week)

Key Responsibilities:

1. High-Volume Reconciliations & Month-End Support

• Perform high-volume monthly reconciliations for bank and credit card accounts (1,000–1,500+ monthly transactions) using QBO/IES registers, statements, and bank feeds.
• Identify and document reconciliation exceptions, including uncleared items, missing statement entries, duplicate postings, miscoded/uncategorized items, and register timing differences.
• Clearly document and communicate findings with the internal team to resolve exceptions without editing previously reconciled periods without proper authorization.
• Assist with month-end accrual-basis cutoffs, ledger cleanups, and audit support documentation.

2. Customer Invoicing & Accounts Receivable (AR)

• Generate accurate customer invoices for dumpster rentals, hauling, disposal fees, delivery/pickup, rental days, weight overages, and pass-through charges.
• Perform pre-invoicing reviews to verify pricing, service dates, job details, disposal tickets, and applicable sales taxes.
• Generate and process intercompany invoices and manage intercompany AR balances across related entities.

3. Accounts Payable (AP) & 3-Way Matching

• Enter vendor, hauler, landfill, and disposal bills into QBO/IES with proper classes, locations, vendor tags, and attachments.
• Perform strict 3-way matching of vendor invoices against work orders, service tickets, disposal receipts, and master pricing schedules.
• Identify, report, and help resolve duplicate, incomplete, or incorrectly priced vendor charges prior to payment approval.
• Prepare approved bills for payment according to internal schedules and management delegation.

4. Ledger Maintenance & Internal Coordination

• Maintain clean AR/AP ledgers by accurately applying customer payments, vendor credits, and intercompany settlements.
• Proactively follow up with internal teams regarding missing job data, unbilled services, uncollected balances, and missing vendor receipts.
• Safeguard company, vendor, and customer financial data through organized digital recordkeeping.

Qualifications & Requirements:

• QuickBooks Online / IES Expertise: Advanced hands-on experience navigating QuickBooks Online and Intuit Enterprise Suite (IES) modules (Registers, Bank Feeds, Reconciliations, Bills, and Invoices).
• Accrual-Basis Accounting: Strong understanding of accrual-basis accounting, 3-way matching concepts, and intercompany eliminations/posting.
• High-Volume Capability: Proven experience managing 1,000–1,500+ monthly bank/card transactions efficiently without compromising accuracy.
• Exception-Driven Mindset: Instinctive focus on catching errors, duplicate charges, miscoded items, or period mismatches before finalization.
• Proactive Written Communication: Ability to write clear, actionable technical notes detailing financial exceptions for internal team review.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the Apply Now button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.