Job Overview

Our client is seeking a detail-oriented and adaptable Accounts Payable & Data Entry Specialist to join their finance operations. While the primary focus (50-75% of the time) will be managing accounts payable workflows and processing invoices, the ideal candidate will be versatile enough to support broader business functions, including accounts receivable and order entry. They are a fast-moving, small team, and highly value proactive individuals who can provide actionable feedback on internal tools and processes.

Schedule: Remote, Full Time | Monday - Friday, 8:00 AM - 5:00 PM Pacific Time, with 1 hour unpaid break (40 work hours per week) (Note: Must possess the flexibility to adjust schedule earlier to align with East Coast hours as needed)

Responsibilities:

• Accounts Payable (Primary): Process vendor invoices, ensure correct pre-population of fields, and manually verify data accuracy using AP software.
• Data Entry & Quality Control: Perform high-volume data entry while exercising critical judgment to spot discrepancies and independently confirm corrections with relevant parties.
• Accounts Receivable Support: Assist with generating and sending customer invoices, distributing customer statements, and accurately posting cash transactions.
• Order Entry Operations: Book incoming customer orders, translate customer Purchase Orders (POs) into internal sales orders, and communicate order confirmations directly to customers.
• System Optimization: Leverage day-to-day experience in the role to provide the management team with feedback on the effectiveness of current AP platforms (e.g., assessing Bill.com functionality vs. other tools).

Requirements:

• Mandatory: Proven, hands-on experience using NetSuite.
• Preferred: Familiarity with Bill.com is highly desirable.
• Skills: Exceptional data entry accuracy, a solid understanding of fundamental AP/AR workflows, and the ability to shift seamlessly between different administrative tasks.
• Attributes: Highly organized, comfortable working in a small-team environment, and capable of operating with high autonomy and problem-solving initiative.
• Adaptability: A flexible approach to daily responsibilities, with a willingness to assist with additional tasks and cross-functional support as business priorities evolve.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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